Supply Chain Consultant - AIR SETARA

The Supply Chain Officer Consultant will ensure efficient, timely, transparent, and compliant management of procurement, asset, transportation, premises, and fleet functions in support of the AIR SETARA Project in Manggarai. The consultant will provide end-to-end support from procurement planning through contract management, asset accountability, transportation coordination, fleet oversight, and office facility management to ensure uninterrupted project delivery.

Responsibilities

• Lead and coordinate procurement activities for project goods, services, and works.
• Support annual and quarterly procurement planning.
• Prepare RFQs, RFPs, tender documents, comparative bid analyses, purchase orders, and procurement reports.
• Conduct supplier sourcing, market assessments, and supplier performance monitoring.
• Ensure procurement processes comply with Plan Indonesia policies and donor requirements.
• Monitor procurement lead times and supplier delivery performance.
• Maintain complete procurement documentation and filing systems.
• Ensure procurement records remain audit-ready at all times.
• Promote value for money, transparency, fairness, and accountability throughout procurement processes.
• Maintain procurement trackers and update procurement status regularly.
• Ensure procurement data and records are maintained within Plan Indonesia's designated systems and platforms.
• Operate within Plan Indonesia's delegated authority framework without independent approval of procurement transactions.
• Maintain project asset registers and asset databases in coordination with the Country Office Logistics Coordinator.
• Coordinate asset tagging and physical verification.
• Monitor asset movements and utilization.
• Conduct periodic asset inspections and reconciliations.
• Support asset disposal and transfer processes.
• Coordinate transportation arrangements for project activities.
• Manage transport requests and schedules.
• Coordinate transportation service providers when required.
• Maintain transport records and supporting documentation.
• Support administration and maintenance of project office facilities.
• Coordinate repairs, office maintenance, and facility improvements.
• Monitor utilities and premises-related service contracts.
• Ensure the office environment remains safe, secure, and operational.
• Support procurement of office operational supplies and services.
• Monitor fleet utilization and vehicle operations.
• Ensure vehicles are serviced according to preventive maintenance schedules.
• Review vehicle logbooks and fuel consumption records.
• Coordinate vehicle repairs and maintenance services.
• Monitor vehicle compliance, insurance, registration, and safety requirements.
• Prepare monthly fleet reports.
• Conduct regular field visits to project sites, schools, health facilities, suppliers, government offices, and community locations.
• Support supplier assessments, procurement inspections, and asset verification activities.
• Participate in project workshops, trainings, coordination meetings, monitoring visits, and operational reviews.
• Undertake domestic travel as required to support organizational and project objectives.
• Maintain accurate, complete, and auditable supply chain documentation.
• Maintain procurement, asset, fleet, transportation, and premises documentation in accordance with Plan Indonesia policies and retention requirements.
• Ensure all procurement files are complete, properly organized, and audit-ready.
• Utilize designated organizational systems, including SharePoint, procurement trackers, inventory databases, and other approved digital platforms.
• Ensure proper version control, confidentiality, and data security.
• Support project reporting requirements by maintaining accurate operational records and supporting documentation.
• Contribute to organizational learning and knowledge management through proper documentation of activities, lessons learned, and compliance records.
• Submit monthly activity reports, procurement trackers, and operational updates to the Senior Procurement Officer.
• Coordinate procurement planning and operational priorities with the AIR SETARA Project Manager.
• Escalate operational issues, procurement risks, and compliance concerns through the Senior Procurement Officer.
• Participate in project planning meetings, review meetings, audits, compliance reviews, and donor monitoring visits as required.

Requirements

• Bachelor's Degree in Supply Chain Management, Logistics, Procurement, Business Administration, Management, Economics, Engineering, or other relevant disciplines.
• Experience working with NGOs, INGOs, donor-funded projects, or development programs is highly desirable.
• Experience in procurement planning, tendering, supplier management, and contract administration.
• Experience managing assets, fleet, transportation, and office operations.
• Experience working in remote or field-based locations is an advantage.
• Strong understanding of procurement and supply chain management principles.
• Knowledge of donor compliance requirements and procurement regulations.
• Strong analytical, organizational, and documentation skills.
• Ability to work independently and manage multiple priorities.
• Proficiency in Microsoft Office applications, particularly Excel, Word, Outlook.
• Experience using SharePoint and digital filing systems is desirable.
• Experience using SAP or other ERP systems is desirable.
• Fluency in Bahasa Indonesia.
• Working knowledge of English, both written and spoken, is preferred.

Skills

• Procurement Planning
• Tendering
• Supplier Management
• Contract Administration
• Asset Management
• Fleet Management Operations
• Transportation Coordination
• Office Operations Coordination
• Procurement Compliance
• Supply Chain Management
• Donor Compliance
• Procurement Regulations
• MS Excel
• MS Word
• Microsoft Outlook
• SharePoint Development
• Digital Filing Systems
• SAP
• ERP Systems

Languages

Bahasa Indonesia, English