HR and Administration Technical Assistant DR Congo Sud Kivu

The HR and Administration Technical Assistant supports the Administration and Human Resources Department in the daily implementation of administrative and HR activities at the NRC Sub-Office in South Kivu. The role involves managing administrative tasks, document archiving, travel arrangements, and supporting recruitment processes.

Responsibilities

• Work in compliance with NRC policies, tools, manuals, and guidelines.
• Assist in implementing the administrative function according to the mission's action plan.
• Ensure proper archiving of administrative documents both physical and electronic in collaboration with the HR/Admin Officer.
• Propose ideas to improve administrative/HR functions in the South Kivu Sub-Office.
• Contribute to effective management of administrative/HR activities in the South Kivu Sub-Office.
• Prepare reports on the progress of administrative activities upon request.
• Manage internal and external mail reception and dispatch, maintain a tracking register.
• Handle all boat ticket reservations for NRC staff travel in South Kivu.
• Prepare monthly travel movement summaries and submit to HR/Admin Officer for follow-up.
• Prepare monthly flight invoice summaries and submit to HR/Admin Officer for payment follow-up.
• Archive all administrative documents and partner invoices and payment proofs physically and electronically.
• Serve as focal point for relations with CNSS (enrollment, contribution payments, etc.).
• Support recruitment of occasional workforce (publication, dossier collection, organizing tests and interviews).
• Compile complete employee files upon entry according to NRC checklist.
• Ensure job descriptions are signed and properly filed for new employees.
• Maintain and update personnel files for the South Kivu Sub-Office.
• Ensure proper archiving of employee cycle files physically and electronically.
• Track monthly leave movements and submit updated tracker to HR/Admin Officer.
• Ensure proper documentation and filing of payment declarations and proofs.
• Obtain signatures on pay slips monthly and archive accordingly.
• Update and monitor timesheets for national staff.
• Regularly report activities to hierarchy and seek support when necessary.
• Perform other tasks assigned by supervisor.

Requirements

• Bachelor's degree in law, finance, accounting, economics, business management and administration, or a relevant discipline.
• Ability to meet deadlines.
• Ability to write clear and concise reports.
• Proficiency in Microsoft Office (Word, PowerPoint, Excel, Outlook) and other data analysis and processing tools.
• Good knowledge of travel management and accommodation arrangements.
• Fluency in French, both written and spoken.

Skills

• Report Writing
• MS Word
• MS PowerPoint
• MS Excel
• Microsoft Outlook
• Data Analysis
• Travel Management
• Accommodation Arrangements
• Data Archiving
• Recruitment Support

Languages

French