HR and Admin Assistant Afghanistan Kabul Central

The HR and Admin Assistant will implement delegated HR and administrative responsibilities in the Kabul CRC office, ensuring adherence to NRC policies and supporting recruitment, record keeping, payroll, and office management functions. The role supports the smooth operation of HR and administrative processes in a humanitarian context.

Responsibilities

• Ensure adherence with NRC policies, tools, handbooks and guidelines.
• Implement delegated support function portfolio according to plan of action.
• Prepare and develop status reports as required by management.
• Ensure proper filing of documents.
• Promote and share ideas for improvement of the support function.
• Assist in reviewing of accuracy job descriptions are in place for all staff in Kabul CRC.
• Ensure the CVs are received and put in a folder properly and handed over to the relevant section head for short listing and further process.
• Act as an administrator on the written tests of applicants and participate in the interviews.
• Proper record keeping of recruitment files.
• Maintain the training and leave records of each employee as per NRC format.
• Maintain and ensure HR Databases are updated and information related to staff are collected properly on time.
• Maintain and update employee personal files regularly and ensure personal file’s requirements are met properly.
• Ensure that recruitment files, staff attendance and timesheets checked, and filled properly on monthly basis.
• Support and ensure that Kabul CRC office staff has obtained Tax Identification Numbers and National Work Permits.
• Reporting to support office related to administration and HR activities and when required.
• Carry out Admin-related operational/control tasks including correspondence to Government and other agencies as required.
• Proper accommodation arrangements for staff.
• Timely supervision of Kabul CRC Office Rooms in Country Office and CRCs premises and make sure Kabul CRCs premises are provided with required goods and facilities to staff.
• Request office supplies and office stationaries to Kabul CRCs staff when required.
• Ensure premise rent payment, electricity bills, municipality clearance and etc are processed on timely manner.
• Ensure timely provision of office space, desk and accommodation for incoming staff.
• Ensure that recruitment and personal files of Kabul CRC staff are scanned and original recruitment and personal files are shared with Kabul Country office on time.
• Ensure all HR trackers (HRMIS, Training tracker, leave tracker, contact list...) For Kabul CRC office is up to date.
• Ensure that Kabul CRC regular and CBW staff payroll and final payments are processed on time.
• Finalize lunch menu and monthly price for lunch in consultation with all staff and ensure that all staff have paid their monthly payments.
• Any other activity assigned by the supervisor.

Requirements

• Bachelor’s Degree in BBA, Administration or Management.
• At least 3 years’ previous work experience in HR and Admin with humanitarian INGOs/NGO.
• Participated/Received at least 3 training courses related to Human Resources.
• Completion of Basic English Language Course.
• Excellent knowledge in Microsoft office, especially Excel.
• Sound Knowledge of context/Area.
• Excellent understanding of HR issues.
• Fluency in written and spoken English.
• Ability to work additional hours when required.
• Ability to commence work immediately.
• Flexible, initiative, accountable, goal oriented and visionary.
• Knowledge of cash-based interventions and market-based programs.

Skills

• Human Resources Management
• Administration
• Payroll Processing
• Recruitment Support
• Records Keeping
• MS Excel
• Microsoft Office Suite
• Basic English Language
• HR Training Programmes
• Cash-Based Interventions
• Market-Based Programmes
• Humanitarian HR Practices
• Office Management
• Contextual Knowledge Afghanistan

Languages

English