Grants Coordinator - Maternity Cover

The Grants Coordinator provides essential grant management support to ensure quality programme delivery in line with NRC Country Office strategy, managing the entire grants cycle including donor compliance, proposal development, and reporting. The role supports coordination with various departments and partners to maintain high standards of grant management and compliance.

Responsibilities

• Provide essential grant management support to the GM and HoP in delivering quality programmes in line with NRC Country Office strategy, Project Cycle Management and Plan of Action
• Adhere to NRC policies, guidance and procedures and consider NRC global and regional strategies when executing functions related to this role
• Develop and maintain overview of all grants, donor requirements, rules and regulations, and internal and external deadlines, including proper filing of grant documents
• Coordinate the development of donor applications and reports, ensuring donor compliance and quality control
• Contribute to the development and revision of funding proposals, budgets and donor reports
• Support in developing and reviewing concept notes and grants proposals in collaboration with Core Competency Specialists Advisers
• Contribute to the creation of an evaluation tool to benchmark the quality of proposals and reports and guide future processes
• Support the GM and HoP with drafting fundraising strategy and gap analysis
• Support oversight and review of signature of grants agreements including those for implementing partners
• Support on NRC Ethiopia’s due diligence assessment and organisational assessments of Partners
• Support in overseeing and ensuring efficiency, quality and smooth running of the entire grants cycle management
• Support coordination with the Regional Office on all Country Office Grants
• Establish and improve systems and tools in line with PCM
• Maintain overview of all grants, donor requirements, rules and regulations, and internal and external deadlines
• Be familiar with all NRC organisational and donor portfolio compliance requirements and ensure high quality management of grants
• Support and advise programme colleagues with queries related to donor compliance on grants within portfolio
• Coordinate with other departments to ensure all documentation required is ready and available for audits
• Coordinate with Area Managers in the close out of grants, including project close-out meetings
• Document, analyze, and share learning from proposal and reporting processes and compliance with donor rules and regulations
• Contribute to continuously improve internal grant management systems and processes
• Ensure all documentation required to be kept by donors is available within the Grants department by maintaining high standard information management/filing systems

Requirements

• Between 3-5 years of relevant experience within field of expertise
• Relevant experience from the project management in the humanitarian sector
• Experience from working with humanitarian and development donors
• Good understanding of donor rules and regulations
• Skills and experience in report and proposal writing
• Strong communication, coordination and interpersonal skills
• Strong analytical skills (data and financial)
• Ability to mediate in high-stress scenarios with competing interest
• Excellent written and oral communication skills in English
• Above average computer skills
• Knowledge of the context in Ethiopia
• Knowledge of Amharic considered an asset
• Between 3-5 years of relevant experience in programme development, management, fundraising and design in the humanitarian sector, preferably with refugee/IDP-related emergencies
• Graduate Degree in Social Sciences, Business Administration, Finance and Accounting preferable
• Previous experience in the compilation of donor proposals and reports
• Knowledge of donor rules and regulations
• Knowledge of the political situation in Ethiopia
• Proficiency in the use of Word and Excel
• Fluency in English, both written and verbal
• Strong communication, coordination and interpersonal skills
• Ability to mediate in high-stress scenarios with competing interest

Skills

• Grant Management
• Donor Compliance
• Proposal Writing
• Report Writing
• Project Management
• Humanitarian Sector Expertise
• Donor Relations
• Financial Analysis
• Data Analysis
• Program Development
• Fundraising
• Stakeholder Coordination
• Mediation in High-Stress Scenarios
• Donor Rules and Regulations
• Political Context Knowledge
• Word
• Excel

Languages

English