Transport Administrator

The Transport Administrator manages the Transport Section within the Kosovo Forces Headquarters (KFOR HQ), overseeing fleet management, dispatch, and vehicle assignments to support HQ KFOR transport missions. The role includes database management, coordination of transport requests, vehicle maintenance oversight, and administrative reporting related to NATO funded vehicles.

Responsibilities

• Manage the Transcoy database and operate the NATO Depot and Support System-Movement, Transport and Materiel (NDSS-MTM) database.
• Plan the daily Transportation Requests with Dispatch Office for drivers’ activities.
• Serve as Executive Officer (XO) for the Transport Section Manager.
• Assign Personnel and Vehicles for transport missions in support of HQ KFOR.
• Coordinate and distribute functions to the related sections of the Platoon.
• Analyse monthly vehicle use, mileage, consumption, expenditure, trip tickets and provide associated reports, including external units.
• Keep track of accident reports, expenditure and operative status.
• Ensure completion of all necessary administration, reports and statistics for NATO funded vehicles for higher authorities, including acquisitions, temporary assignments, write-offs, REL, and registration.
• Keep custody of all vehicle active and historic files.
• Promote Write-Off analysis and annual acquisitions to Property Officer TAMS.
• Responsible for efficient internal vehicle maintenance procedures.
• Property utilization Memorandum Receipt Account Holder (MRAH) of all vehicles, their assignment and equipment.
• May be required to undertake operational deployments and/or TDY assignments both within and outside NATO’s boundaries.
• Perform any other duties or tasks as directed by the HQ KFOR Transport Section.

Requirements

• Higher Secondary Education plus vocational training in auto mechanic, auto management or related field.
• Minimum 4 years’ experience managing a fleet or related position in logistics field.
• Mechanical experience/training in automotive vehicles.
• National driving license.
• Previous working experience in a military environment (desirable).
• Logistics background in an international environment comprising both military and civilian elements (desirable).
• Experience as Transport Section Manager/Coordinator (desirable).
• Experience with LOG Filing System (FS) and/or NATO Depot & Support System (NDSS) (desirable).
• Experience with supply and storage in transport field (desirable).
• Advanced vocational training in auto mechanic, auto management or related field (desirable).
• European Computer Driving Licence (ECDL) (desirable).
• Logistic Courses (desirable).

Skills

• Fleet Management Operations
• Automotive Mechanical Training
• Transportation Coordination
• Vehicle Maintenance Oversight
• Logistics Management
• Transport Section Management
• Database Management
• Transport Request Coordination
• LOG Filing System
• NATO Depot and Support System
• Supply and Storage Management
• Military Logistics
• European Computer Driving Licence
• Vocational Training in Auto Mechanics

Languages

English