Principal Assistant, Personnel, Administration and Logistics

The Principal Assistant will manage a broad portfolio of personnel administration, advise staff and management, prepare monthly civilian payroll, supervise an assistant, and help improve HR service delivery in the NATO Science and Technology Organization's Collaboration Support Office.

Responsibilities

• Act as focal point of contact externally and internally for HR-related queries.
• Manage broad personnel administration including personnel records, contracts, compensations and benefits, staff arrivals/departures, benefits and allowances, leave and time-management data, and key employee-lifecycle deadlines.
• Interpret and apply NATO Civilian Personnel Regulations, provide advice for day-to-day cases, answer staff queries, ensure accurate, timely and confidential case handling, prepare correspondence, implement instructions and administrative procedures, flag risks and escalate complex issues.
• Contribute to recruitment administration, onboarding, performance-evaluation and training processes, staff reporting and HR data quality.
• Oversee end-to-end hands-on monthly payroll for civilian staff in the Personnel Management Information System (PMIS).
• Contribute to personnel and PAL budget information and the annual financial audit.
• Supervise and guide the Assistant PAL, organise priorities and ensure service continuity.
• Support the Branch Head and Staff Officer Human Resources with practical advice, and deputise for both when required.
• Coordinate with internal stakeholders and external authorities when required.
• Improve and simplify processes, procedures and digital tools and support the wider Branch (Facility Management and Security sections).

Requirements

• Five years professional experience in a senior assistant position, in fields relevant to the post, including two years processing Payroll and Allowances.
• Possessing a Higher National Diploma, or technical degree in Business Administration or HR.
• Good knowledge of both official NATO languages (SLP 3322).
• Expert knowledge of the NATO Personnel Management Information System (PMIS), or equivalent system in another International Organization (desirable).
• Sound knowledge of NATO Civilian Personnel Regulations (CPRs) (desirable).
• Two-year professional experience in an international environment (desirable).
• Specific education and training in HR or personnel administration (desirable).
• Certified Project Manager (desirable).
• Very good knowledge of both NATO official languages (desirable).
• Knowledge of other European language(s) (desirable).
• Applicant must be eligible for a NATO Secret security clearance.

Skills

• Payroll Processing
• Personnel Administration
• Business Administration
• Human Resources Management
• NATO Personnel Management Information System
• Civilian Payroll Preparation
• Project Management
• NATO Civilian Personnel Regulations
• International Environment Experience
• Security clearance compliance

Languages

English, French