Rewards Review Project Management Officer

The Rewards Review Project Management Officer supports the coordinated delivery of the Rewards Review for mobile staff and the implementation of the Global Grading Framework, the new Individual Pay System, and the Global Leave Policy for MSF Belgium/OCB HQ staff. The role involves project coordination, stakeholder engagement, capacity building, and supporting the grading of HQ positions using the Hay methodology.

Responsibilities

• Support the Project Management lead in coordinating timelines, deliverables, milestones and interdependencies across all departments, workstreams and stakeholders
• Maintain the project plan and document key decisions, risks, mitigations and dependencies
• Foster effective collaboration across HR units, Operations, Finance, Legal, and other relevant functions
• Ensure consistent implementation practices across departments; support workstream leads as needed; and contribute to the quality of technical deliverables
• Ensure OCB alignment with intersectional decisions, methodologies and best practices
• Document deviations from intersectional guidance and escalate issues to the Rewards Review Project Management Lead
• Support the definition and implementation of the OCB communication plan, including staff updates, FAQs, presentations, and webinar materials
• Provide practical guidance to stakeholders on implementation processes, communication, and change management
• Ensure HR and Finance teams are equipped to implement the new tools and procedures confidently through practical materials, briefings and implementation support
• Document lessons learned and good practices from implementation, maintain project documentation, and contribute to organisational capitalisation
• Support post-implementation monitoring, issue resolution, and the stabilisation phase
• Contribute to preparing the implementation of the three components of the HQ OCB Rewards Review: the Global Grading Framework, the new Individual Pay System and the Global Leave Policy
• Develop and maintain an integrated HQ implementation plan covering timelines, milestones, departments readiness, decisions and dependencies across all three components
• Contribute to the grading of HQ functions not yet evaluated, applying the Hay methodology in coordination with the project management lead and the HQ HR team
• Conduct and coordinate the necessary legal and financial assessments in collaboration with the Rewards Review Project Management Lead and the relevant Legal, Finance and HR teams
• Translate assessment findings into implementation requirements, mitigation measures and decision points, and ensure these are documented and followed through

Requirements

• A Master’s degree in Human Resources, project management, organisational change, communication or another relevant field or equivalent by experience
• Minimum 3 years of relevant experience including supporting a complex multi-stakeholder project
• Experience working in HR roles within MSF
• Experience in change-management is an asset
• Experience with rewards, compensation and benefits or job evaluation/grading is an asset; experience using the Hay grading methodology is a particular asset
• Strong planning, organisation and follow-up skills, with attention to deadlines, details and document quality
• Reliable and proactive
• Strong communication skills and able to translate and present complex information into clear practical materials for different audiences
• Collaborative and service-oriented; comfortable working across functions, following up with senior and technical stakeholders, and operating in a matrix environment
• Ability to handle sensitive information with discretion
• Capacity to work autonomously
• Proficiency in English and French, both written & spoken is mandatory

Skills

• Project Management
• Organizational Change
• Change Management
• Rewards Management
• Compensation and Benefits
• Job Evaluation
• Hay Grading Methodology
• Planning and organisation
• Document Quality Control
• Stakeholder Engagement
• Communications Skills
• Capacity Building
• Confidentiality Management
• Autonomous Work
• English Language Proficiency
• French Proficiency

Languages

English, French