Emergency Pool Mobile Human Resources Coordinator

The Emergency Pool Mobile Human Resources Coordinator supports emergency interventions led by MSF Belgium's Emergency Pool by implementing HR strategies and policies in rapidly evolving crisis contexts. The role involves acting as a strategic HR partner, managing recruitment, compliance, and staff development during short-term emergency assignments.

Responsibilities

• Define, adapt and implement HR strategies and policies to meet urgent operational needs in rapidly evolving contexts, ensuring continuity and quality of HR management across different countries
• Act as a strategic partner to operations, ensuring that emergency interventions have the HR capacity and support required to respond effectively
• Act as the functional HR referent for projects
• Prioritise critical HR actions, maintain legal and administrative compliance, and ensure that MSF remains a responsible employer in fast-changing, high-pressure environments
• Contribute to intervention strategy and coordination, prioritising urgent HR needs during the opening, implementation and closure of emergency interventions
• Ensure that HR policies and practices are adapted to the emergency context and implemented quickly and effectively
• Lead fast-track recruitment and onboarding for Country-Based Staff and International Mobile Staff, ensuring rapid deployment and a good fit with the operational context
• Establish the HR structures and systems required to respond to emergencies, ensuring that workforce capacity is aligned with operational needs
• Monitor the HR budget and workforce plan and remain accountable for both
• Provide immediate support and guidance to project teams on HR management, conflict resolution and team dynamics
• Ensure that behavioural issues are prevented, identified and managed appropriately
• Lead safeguarding risk assessments and the implementation of appropriate prevention measures
• Promote and facilitate the implementation of Diversity, Equity and Inclusion initiatives
• Oversee administrative and legal compliance, ensuring that contracts, payroll records and other required documentation are accurate, processed on time and stored on the programme’s Digital Desk
• Support performance management and staff development, with a focus on operational impact and staff resilience, and identify needs for coaching or technical support
• Coordinate staff movements and accommodation with the logistics department and the International Mobility Unit (IMU), ensuring operational readiness and smooth transitions
• Monitor HR fundamentals to assess and improve the quality of HR, administrative and legal management during emergency interventions

Requirements

• Degree in HR management or administration is desirable
• At least 12 months of international programme experience as HR Manager with MSF (or with another International NGO at project level)
• At least 6 months of international MSF programme experience as HRCo is mandatory
• Experience in unstable and/or highly insecure context is essential
• Experience as HR Coordinator in another International NGO is an asset
• Capacity to develop an HR strategy
• Strategic partner of the operations (HR-OPs oriented)
• Capacity to rapidly identify and respond to legal and HR risks in complex environments
• Behavioural flexibility and cross-cultural awareness
• Leadership, People management and development
• Teamwork and Strong interpersonal and communication skills
• Resistance to stress
• Planning and organization, setting priorities
• Conflict management
• Solution oriented and capacity to adapt quickly
• Capacity to live and work in highly insecure contexts
• Knowledge of MSF OCB internal HR tools
• Strong computer literacy (Microsoft 365 tools)
• Proficiency in English and French, both spoken & written is mandatory
• Arabic, Spanish, Portuguese or Russian is an asset
• Availability to travel to any country on short notice

Skills

• Human Resources Management
• International Programme Experience
• Human Resources Coordination
• HR Strategy Development
• Legal and HR Risk Management
• Cultural Awareness
• People Management
• Leadership
• Conflict Management
• Planning and Organization
• MSF HR Tools
• MS Office 365
• Emergency HR Response
• Recruitment Management
• Staff Development
• Working in Insecure Contexts

Languages

French, English