Assistant

The Assistant will support organizational elements within the International Military Staff (IMS) and NATO Standardization Office (NSO) at NATO Headquarters by managing administrative and organizational tasks, supporting meetings and activities, handling document and information systems, and contributing to office procedure improvements.

Responsibilities

• Manage administrative and organisational tasks to keep the team running efficiently.
• Administratively support meetings and activities to ensure seamless planning.
• Support internal projects and office administration as needed depending on the work of the section/team.
• Handle document and information systems, including updating databases and records.
• Contribute to improving office procedures and adapt to new challenges.
• Take on additional administrative duties based on team needs.

Requirements

• Open to nationals of NATO member states only.
• Security Clearance – NATO SECRET (NS) or higher (if not currently held, the incumbent must be eligible for this level of clearance).
• Ability to work in a normal office environment.
• Successful applicant will be offered a three-year definite duration contract which may be renewed.
• If seconded from a national administration, public institution or armed forces of a NATO member state, contract may be renewed up to six years maximum.
• Appointment subject to security clearance by national authorities, medical file approval by NATO Medical Adviser, and budget availability.
• Technical written assessment will be held as part of the selection procedure.
• Candidates must be able to travel for work and/or work outside normal office hours as required.
• Commitment to principles of integrity, transparency and accountability in accordance with international norms and practices for Defence and related security sector.
• NATO values diverse backgrounds and perspectives and encourages applications from all Member States and women.
• NATO is committed to an inclusive and accessible working environment and reasonable accommodations for candidates with disabilities.

Skills

• Administrative Support
• Meeting Coordination
• Document Management
• Information Systems Management
• Office Procedure Improvement
• Security Clearance Handling
• Travel Coordination
• Work Outside Office Hours
• Compliance with Security Protocols
• Organizational Task Management