Resources Management Officer (P) - Call for Expression of Interest

The Resources Management Officer is responsible for supervising and managing budgetary, financial, human resources, and other administrative functions in the Country Office and/or Sub-Office(s). The role includes financial oversight, budget preparation, HR management, supply chain oversight, and ensuring compliance with IOM policies and procedures.

Responsibilities

• Monitor and oversee the financial management for all activities in the Country Office including the oversight of financial expenditure and accountability.
• Undertake financial analysis of all CO activities in coordination with the CoM and the SRRMO.
• Supervise the management of the treasury by forecasting cash flows according to CO and Sub-Office activities.
• Monitor and control funds disbursed; validate that funding is received and disbursed in accordance with donor agreements.
• Prepare programme and budget reports in accordance with IOM regulations and established procedures.
• Review monthly accounts of the Country Office.
• Prepare relevant financial analysis of projects, oversee the budget control process and analyse variances between budget and actual expenditures.
• Take proactive action to prevent projects from going into deficit.
• Assist the CoM and Project Managers in the preparation of budgets for new projects and programmes.
• Provide technical support to project managers throughout the cycle to ensure compliance with IOM instructions in administration, finance, and human resources.
• Maintain and strengthen internal controls to safeguard the Organization’s assets, cash and prevent fraud.
• Inspect payroll versus budgets, validate salary allocations to projects consistent with IOM’s projectization criteria.
• Review existing systems and procedures and recommend improvements to strengthen internal monitoring, evaluation and control systems.
• Manage the Human Resources function and make recommendations on recruitment and personnel administration of staff in the Country Office.
• Apply HR policies, rules and regulations and resolve difficult or sensitive cases in consultation with the CoM and SRRMO.
• Oversee Supply Chain services including contracts with suppliers and related administrative authorities.
• Oversee management of fleet vehicles, premises maintenance, and support services at the Country Office.
• Liaise and coordinate with The Office of Legal Affairs and Global Procurement Supply Unit for review and approval of agreements and Purchase Orders.
• Supervise ICT staff to ensure compliance with IOM standards, processes, rules and regulations.
• Supervise and train local staff on IOM's administrative/financial policies and procedures.
• Participate in UN meetings such as the UN Operations Management Team or ONE UN working groups when required.
• Serve as Officer-in-Charge of the Country Office in the absence of the CoM.
• Perform other duties as assigned.

Requirements

• Master’s degree in Finance, Accounting, Business Administration, Management or a related field from an accredited academic institution with five years of relevant professional experience; or, University degree in the above fields with seven years of relevant professional experience.
• Professional certification as Chartered Accountant (CA) or Certified Public Accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) is an advantage.
• Accredited Universities are those listed in the UNESCO World Higher Education Database.
• Experience in Financial and Human Resources Management at the international level.
• Field experience, including coordination and cooperation with international institutions and coordination bodies.
• Experience in supervising the development and implementation of administrative control procedures, coordinating external auditing exercises.
• Experience using corporate IT systems and software.
• Knowledge of IOM/UN finance, Supply Chain and HR procedures and rules.
• Advanced knowledge of Microsoft Office, especially Excel.
• Knowledge of International Public Sector Accounting Standards (IPSAS).
• Knowledge of SAP is highly desirable.
• Fluency in English (oral and written) is required.
• Working knowledge of another official UN language (Arabic, Chinese, French, Russian and Spanish) is an advantage.

Skills

• Finance Management
• Human Resources Management
• Budget Preparation
• Administrative Control Procedures
• External Auditing Coordination
• Corporate IT Systems
• MS Excel
• International Public Sector Accounting Standards
• SAP
• IOM Finance Procedures
• IOM Supply Chain Procedures
• IOM HR Procedures
• Coordination with International Institutions
• Supervisory Abilities
• Certified Public Accountant
• Chartered Accountant
• Chartered Institute of Management Accountants
• Association of Chartered Certified Accountants

Languages

English, French, Spanish