Procurement Intern (Vietnamese National)

The Procurement Intern will support the Procurement Unit in compliance with UNDP procurement rules and regulations, assisting with small value procurement, vendor management, contract processing, market surveys, and administrative tasks. This internship offers practical experience in procurement within an international development context.

Responsibilities

• Support the unit with small value procurement cases via micro-purchase.
• Assist in preparing evaluation documents for evaluators.
• Assist in obtaining reference checks for selected vendors.
• Gather vendor information for vendor creation.
• Send approved contracts to approvers and contractors for DocuSign.
• Support to conduct market survey for the required services/items.
• Support to prepare monthly expiry contract reports based on unit master file/system.
• Record cost recovery on the system for the services provided by the unit.
• Update UNDP rosters and search for potential bidders.
• File, copy, and scan documents.
• Assist the Travel Assistant on pouch, registry, payment, transportation, travel, if required.
• Perform other duties as instructed by the supervisor.

Requirements

• Be enrolled in a postgraduate degree programme (such as a master’s programme, or higher) or be enrolled in the final academic year of a first university degree programme (such as bachelor’s degree or equivalent) or have recently graduated with a university degree and start the internship within one-year of graduation or be enrolled in a postgraduate professional traineeship program and undertake the internship as part of this program.
• Excellent communication skills in both English and Vietnamese.
• Proficiency in basic computer software (Word, PowerPoint, Excel) is required.

Skills

• UNDP Procurement Modalities
• Small Value Procurement
• Vendor Management
• Contract processing
• Market Surveying
• Procurement Administration
• Word
• Power Point
• Excel

Languages

English, Vietnamese