Programme Assistant - Volunteer

The Programme Assistant - Volunteer provides administrative support to Activity 1 and 2 Managers in the Tanzania Country Office. The role involves timely and accurate reporting, data management, and analysis to support programme implementation and decision-making.

Responsibilities

• Provide backstopping support for Activity 1 and Activity 2, ensuring timely follow‑up on agreed deadlines and smooth implementation.
• Support the coordination of meetings, workshops, and trainings, including preparation of materials, communication with participants, and processing participant payments.
• Assist with data collection, data entry, analysis, and the preparation of summaries or reports as required.
• Arrange and schedule meetings, prepare agendas, and take accurate and well‑structured meeting minutes.
• Follow up on action points with relevant staff to ensure timely completion of tasks and adherence to deadlines.
• Contribute to the preparation of corporate and programme reports, including drafting inputs and organizing documentation.
• Maintain proper filing (electronic and physical) and provide general administrative support for daily office operations.
• Coordinate with other internal functions—such as Supply Chain, BPU, and Sub‑Offices—to support programme operations.
• Facilitate communication and operational activities with local partners, agencies, NGOs, and government counterparts.
• Support additional tasks and programme activities as required.

Requirements

• Currently enrolled in or recently graduated (within the last 6–12 months) from a bachelor’s degree in Business Administration, Public Administration, Social Sciences, Economics, Development Studies, or related fields.
• No formal work experience required, in line with internship norms.
• Some prior exposure (through volunteer work, university projects, or part‑time roles) is desirable in administration or office coordination, data collection or data entry, report drafting or academic research, and working with NGOs, community organizations, or student associations.
• Fluency in English (written and spoken) is required.
• Knowledge of Kiswahili is essential for communication with local partners, government counterparts, and field operations.

Skills

• Administrative Support
• Office Coordination
• Data Collection
• Data Entry
• Report Drafting
• Academic Research
• Programme Implementation
• Data Management
• Data Analysis
• NGO Collaboration
• Community Engagement
• Fluency in English
• Kiswahili Communication

Languages

English, Kiswahili