E T Temporary Senior Program Administrator

The E T Temporary Senior Program Administrator supports program administration, contracting, record-keeping, coordination with consultants and vendors, contract monitoring, travel arrangements, communication and outreach activities, and stakeholder relationship management for the World Bank's Development Economics Planet unit focused on land governance and agricultural land markets.

Responsibilities

• Administer contracts with consultants, independent coordinators, and vendors, and assist with procurements using RFX Now for all Land teams trust funds and GFRs
• Monitor associated contract implementation, timelines, payments, and archiving of deliverables and other records required for audits
• Track budgets and produce commitment overviews and output tables for progress reporting; maintain project monitoring systems
• Maintain the Land team websites, support the preparation and organization of the land research conference and seminars, support outreach and communication activities, and archive outputs
• Coordinate all administrative contacts with government counterparts, universities, NGOs, and other project stakeholders (invitation letters, sending minutes and reports, etc.)
• Keep contact lists updated steering committees, working groups, land conference etc.
• Carry out any other tasks requested by the TTL

Requirements

• At least BA/BSc or equivalent
• At least 5 years of professional work experience
• Proven experience with World Bank administrative platforms (STC contracting, administrative portal, RFX Now, SAP, etc.)
• Proven track record in consultant and vendor management
• Understanding of World Bank recruitment, accounting, and procurement guidelines
• Experience with organizing conferences and events is an advantage
• Good communication and writing skills
• Fluent in Ukrainian and English (spoken and written)

Skills

• STC Contracting
• Administrative Portal
• RFX Now
• SAP
• Consultancy Management
• Vendor Management
• World Bank Recruitment Guidelines
• World Bank Accounting Guidelines
• World Bank Procurement Guidelines
• Conference Organization
• Event Management
• Contract Monitoring
• Travel Arrangements
• Program Administration
• Records Keeping
• Stakeholder Relationship Management
• Communications Skills
• Writing Skills

Languages

English, Ukrainian