Temporary Staff (NATO STO CMRE)

Temporary positions at NATO STO CMRE in La Spezia, Italy, supporting various operational areas including Budget and Finance, Human Resources, Infrastructure, Marine Operations, Procurement and Contracting, and Information Knowledge Management. Candidates must be nationals of NATO member states and possess or have previously held a valid NATO security clearance.

Responsibilities

• Support finance operations by entering/validating transactions in NATO financial systems and maintaining documentation.
• Assist with Microsoft Excel documents and data-entry with ERP systems (e.g., SAP, Oracle, or similar tools).
• Assist with personnel administration, contracts/correspondence, onboarding, payroll, leave and record administration.
• Provide support to facilities maintenance requests and related documentation, property/sub-custody records, and stock/property inventories and reconciliation.
• Provide admin support for vessel operations, coordinating schedules, communications, and meetings.
• Maintain compliant documentation, process purchase requests, and assist with logistics to ensure continuity.
• Process purchase requests and prepare POs/contracts in NATO ERP systems under contracting rules.
• Assist with drafting solicitation documents and basic shipping paperwork support.
• Manage CMRE records and correspondence in IKM tools, ensuring compliant archiving and quality control.
• Maintain distribution lists and coordinate communications to ensure timely dissemination and continuity.
• Perform other related duties as directed.

Requirements

• Higher vocational training in a relevant discipline with 1 year post-related experience or higher secondary educational qualification with 3 years post-related experience.
• Experience in one of the following areas: Budget and Finance; Human Resources; Infrastructure; Marine Operations; PMO (Programme Manager Office); Procurement and Contracting; R2IKM (Risk, Resilience, Information Management).
• Thorough knowledge of one of the two NATO languages (English or French) is essential and some knowledge of the other is desirable.
• English SLP 3333 (Listening, Speaking, Reading and Writing).
• Candidates must be nationals of NATO member countries.
• Possession of valid NATO security clearance at the time of application or previously with possibility to reactivate swiftly.
• Flexibility to perform other related duties as directed.
• Availability for temporary employment on short notice.
• May be required to undertake TDY assignments within and outside NATO boundaries and perform duties onboard Centre or chartered vessels.
• Desirable qualifications include Bachelor degree in a relevant discipline, experience as functional administrator of NATO Records Management/IKM tools, experience with NATO information management and security policies, advanced Microsoft Excel skills, experience with ERP systems like SAP, Oracle, FINS or platform-specific tools, basic knowledge of Customs & Transportation procedures, basic vocational training in procurement, Fit For Sea Certificate in line with IMO and ILO, working experience in an international professional environment, French SLP 3333, Italian SLP 3333.

Skills

• Finance and Budget
• Human Resources Management
• Infrastructure Management
• Marine Operations
• Programme Management Office
• Procurement and Contracting
• Risk Management
• Information Management
• NATO Records Management
• Information Security Policy
• MS Excel
• ERP Systems
• SAP
• Oracle
• FINS
• Customs Procedures
• Transportation Procedures
• Procurement Training
• Security Clearance Management
• Temporary Duty Assignments
• Maritime Operations

Languages

English, French, Italian