Project Officer

The Project Officer supports the Project Coordinator in project implementation and operational support for the Melitta project, including planning, monitoring, reporting, and stakeholder communication. The role involves logistical and administrative assistance, risk management, financial and procurement support, and ensuring compliance with donor and organizational standards.

Responsibilities

• Maintain a detailed overview of all planned and live project work, timelines and milestones.
• Support project implementation including quality assurance, reporting, oversight of M&E activities and communications in line with the project proposal and donor agreement.
• Support in the identification and engagement of the input suppliers and other private sector companies involved in Coffee value chain in Tarime, Mara in close cooperation and coordination with the Project Coordinator.
• Support delivery, monitoring and evaluation of all activities and related outputs as per Results Framework and Implementation Plan.
• Actively support risk management, including identification and logging of risks according to company standard operating procedures.
• Maintain a relevant contextual understanding of projects.
• Support the financial administration of projects, including managing invoicing processes, expenses reconciliation and budget management and reporting.
• Support the project-level procurement planning, maintaining visibility of ongoing and upcoming procurements and updating procurement plan as needed.
• Ensure all procurements follow internal policies and comply with relevant client regulations.
• Contribute to report drafting, editing and formatting. Research support on specific projects.
• Support scheduling and logistical arrangements for engagement and major events with project stakeholders, across the five projects’ operational districts councils.
• Maintain project-specific digital knowledge management platforms. Maintaining streamlined and well-organized electronic project folders on SharePoint.
• Remain up to date on key donor’s compliance, and ensure any necessary approvals and/or waivers have been received.

Requirements

• Bachelor’s degree in agribusiness, agriculture economics, agriculture, entrepreneurship, business administration, commerce, economics.
• Minimum of at least three (3) years of relevant experience in the INGO environment.
• Ability to work independently with minimal supervision.
• Demonstrated experience in the coordination of integrated multi-sectoral projects.
• Solid work experience with development partners and local government required.
• Experience working in or closely with the private sector.
• Experience working in or closely with coffee farmers, AMCOS, WAMACU and researchers and regulatory boards of coffee husbandry and businesses.
• Experience of working with children and communities and managing child-related programs and projects would be an advantage.
• Knowledge of the Tanzanian context for local and international civil society.
• Analytical and problem-solving skills.
• Proficient computer skills in Microsoft applications including Word, Excel, Outlook and PowerPoint.
• Ability to work under multidisciplinary and multicultural environment.
• Exceptional written and verbal communication skills.
• Strong public speaking skills.
• Demonstrated versatility, and integrity.
• Fluent spoken and written English and Kiswahili.
• Excellent interpersonal skills.
• Excellent negotiation and networking skills with relevant stakeholders.

Skills

• Project Coordination
• Cross-sector Project Management
• Development Partner Engagement
• Local Government Collaboration
• Private Sector Engagement
• Agribusiness Knowledge
• Coffee Sector Experience
• Child-related Program Management
• Tanzanian Civil Society Knowledge
• MS Word
• MS Excel
• Microsoft Outlook
• MS PowerPoint
• Risk Management
• Financial Support
• Procurement Support
• Donor Compliance
• Stakeholder Communication
• Negotiation Skills
• Networking Skills

Languages

English, Kiswahili