Programme Associate – Migration Protection Assistance Unit

The Programme Associate will support day-to-day implementation of activities in the Labour Mobility and Human Development projects under the Migration Protection Assistance Unit in IOM Kenya. The role involves coordinating administrative and operational arrangements, supporting project meetings, drafting official communications, and assisting with case management and reporting.

Responsibilities

• Assist in coordinating the administrative and other operational arrangements including procurement documentation and processing, travel arrangements for non-IOM actors, etc. for the different projects under the LHD and MPA units.
• Assist in organizing regular project meetings with key stakeholders including government counterparts, private employment agencies, and participate in regular MPA meetings.
• Draft clear and concise official letters, minutes and activity reports and compile, summarize, and present information/data on specific project related topics, for example for Facebook, Twitter, and other external publications.
• Provide support in completing Purchase Requisition for all relevant program activities and ensure proper quotation from vendors and follow up on any finance/administrative related paperwork related to the project.
• Maintain project related files, documents, equipment, and database etc.
• Provide support in coordinating logistics, administration support for meetings, workshops, seminars, trainings, and conferences at the regional/national level as well as other events in coordination with the Senior Migrant Protection Associate and Head of Programmes in IOM Kenya.
• Draft the Letters of Invitation (LOI) for non-IOM actors; Support in maintaining and regularly updating of information related to implementation of the different MPA projects under LHD and MPA.
• Assist on case management administrative requirements including obtaining exit permits, preparation of payment requests, invoices etc.
• Support in preparing activity reports, project report, and donor reports as per the donor agreement in coordination with members of the project.
• Undertake duty travel relating to the project activities, as required.
• Perform any other tasks that may be assigned by the supervisor.

Requirements

• Completed High School Certificate with five years’ experience or Bachelor's degree in Social Science, Development Studies, International Relations, Economics, Business Administration, or relevant field from an accredited institution with three years of relevant professional experience.
• Three years of experience in handling projects, case management, administrative and logistical issues.
• Experience working with government and UN stakeholders on migrant protection.
• Prior experience of working in UN agencies will be considered as an asset.
• Strong interpersonal and ability to work in a team.
• Good drafting skills.
• Fluency in English and Swahili (oral and written) is required.

Skills

• Project Management
• Case Management
• Administrative Support
• Logistics Coordination
• Stakeholder Engagement
• Migrant Protection
• Government Relations
• UN Coordination
• Official Communications Drafting
• Report Writing
• Team Collaboration
• Social Science Knowledge
• Development Studies
• International Relations
• Economic Analysis
• Business Administration
• Fluency in English
• Fluency in Swahili

Languages

English, Swahili