Junior Accounting Officer

The Junior Accounting Officer supports the effective and accurate execution of the Union’s debtors’ management and contributes to the reliability of the Union’s accounting records in accordance with applicable rules, regulations and procedures. The role involves managing invoicing, customer data, financial reporting, and supporting year-end closing processes within the Financial Resources Management Department.

Responsibilities

• Manage the preparation, verification, invoicing and follow-up of New Members, Denounced Members (cancelled memberships), Frozen and Deleted Members, in close collaboration with the Membership Service; carry out the creation of debit memos, contracts and post respective contracts; ensure the accuracy of the invoicing details; issue credit notes concerning denunciations; send invoices and credit notes to customers; reply to general enquiries from Member States and Sector Members regarding their accounts.
• Prepare, record and send Conferences’ invoices.
• Manage and maintain the customer master data, including contact details, contributory units, and contractual relationships, etc. and create billing addresses and establish corresponding relationships using Customer Relationship Management (CRM), including managing data exchange between SAP and CRM (Business Partners, Payers and some contacts in contracts).
• Handle correspondence including follow-up actions regarding invoices or letters addressed to ITU members and liaise with Membership and Member States’ Services to ensure the accuracy of data.
• Handle the correspondence with ITU Members and Ex Members via email, letter and Note Verbale.
• Participate in monitoring the FRMD-Debt’s electronic mailbox by responding to senders in the area of competence.
• Prepare and send the Finance Circular of the Union (Situation of debts of all ITU Members) on a quarterly basis and manage responses and related correspondence, to support statutory reporting.
• Prepare and analyze membership statistics reports and analysis and provide accurate information to the Budget Division and concerned staff.
• Prepare the Secretary-General’s visit briefings in CRM, including searching for all Member States/Sector Members accounts with a balance due and updates to the relevant information in the CRM system (contributory units, outstanding amounts, deposits). Escalate issues when required.
• Contribute to the annual closure of accounts by preparing the annual provision for debtors and updating payments received relating to the previous year’s provision.
• Establish the annual provision in accordance with the Finance Circular as at 31 December each year, and participate in other year-end closing processes, as required.
• Propose enhancements to working methods and operational procedures and workflows.
• Participate in the implementation of projects for improving automation and efficiency.
• Provide assistance for ITU Plenipotentiary Conferences (PP), Council events and Working Groups, as required.
• Perform other related duties as assigned.

Requirements

• University degree in finance, accounting, business administration, management or a related field, OR education from a reputed college of advanced education with a diploma equivalent to a university degree in one of the fields above.
• At least three years of progressively responsible experience in accounting, finance, financial management, or a related field.
• An advanced degree in a related field can be considered as a substitute for one year of working experience.
• A doctorate in a related field can be considered as a substitute for two years of working experience.
• Knowledge of one of the six official languages of the Union (Arabic, Chinese, English, French, Russian, Spanish) at advanced level and knowledge of a second official language at intermediate level.
• Knowledge of a third official language would be an advantage.
• Good knowledge of accounting principles and debtors’ management processes in an international organization.
• Ability to work with ERP systems, in particular SAP, and the MS Office suite.
• Strong analytical skills, accuracy and attention to detail.
• Ability to work independently under pressure, prioritize tasks and coordinate work with multiple stakeholders.

Skills

• Accounting Principles
• Debtors Management
• Financial Reporting
• Invoicing
• Year-end Closing
• ERP Systems
• SAP
• Microsoft Office Suite
• Finance Management
• Data Accuracy
• Analytical Skills
• Task Prioritization
• Stakeholder Coordination

Languages

English, French