Junior Fleet Assistant

The Junior Fleet Assistant is responsible for providing effective and efficient transport support to all mission activities in Aden, Yemen. The role involves organizing vehicle movements, monitoring vehicle maintenance and fuel, and ensuring vehicles are properly maintained and clean in line with IOM procedures.

Responsibilities

• Assist the Procurement and Logistics Assistant in organizing movement of all mission vehicles assigned at Aden
• Prepare daily vehicle movement schedule in coordination with program managers and heads of units
• Draw up and update drivers’ schedules and contact details and ensure drivers are on time for pick up / drop-off of staff members
• Monitor the transport logbook system for all the vehicles and check and validate the accuracy of the entries made into the vehicle logbooks
• Verify vehicle maintenance and follow-up of the weekly vehicle checks
• Monitor vehicles filling; vehicles must be refueled every weekend and on the last day of the month
• Ensure that all mission vehicles are kept clean (in and out), properly maintained, and kept in good running condition all the time
• Immediately report all problems involving transportation and dispatching to Procurement and Logistics Assistant
• Perform other duties as may be assigned

Requirements

• High school degree with minimum 3 years of administrative experience is required
• Bachelor’s degree or equivalent in Business Administration, Logistics, Supply Chain Management with one year experience is an alternative qualification
• Accredited Universities are those listed in the UNESCO World Higher Education Database
• Knowledge of mechanics
• Valid driver’s license
• Good knowledge of Microsoft tools (Excel, Word)
• Capacity to work as part of a team, to handle stressful situations and sometimes hostile environments
• Ability to meet deadlines and work under pressure, available
• Good communication skills and the ability to work effectively within a team of colleagues from diverse cultures and professional backgrounds
• Fluency in English (oral and written) is required

Skills

• Fleet Management Operations
• Vehicle Maintenance Monitoring
• Transportation Coordination
• Fuel Management
• MS Excel
• MS Word
• Administrative Support
• Mechanics Knowledge
• Driving License
• Deadline Management

Languages

English