Resources Management Officer (P)

The Resources Management Officer (P) supports, monitors, and coordinates budgetary, financial, human resources, and other administrative functions of the IOM Pemba Sub-Office. The role involves financial management, budget control, human resources support, and oversight of supply chain services to ensure effective operations.

Responsibilities

• Support the monitoring and overseeing the financial management for all activities in the Country Office including the review of financial expenditure and accountability.
• Facilitate the management of the treasury by forecasting cash flows according to CO activities and its Sub-Offices.
• Support the monitoring and control of funds disbursed; validate that funding is received and disbursed in accordance with donor agreements.
• Prepare relevant financial reviews of projects by overseeing the budget control process and analyse variances between budget and actual expenditures.
• Take proactive action to prevent projects from going into deficit.
• Assist with the annual budget preparation for the Country Office and the sub office by facilitating the monitoring of budget control and analyse variances between budget and actual expenditures.
• Support the preparation of budgets for new projects and programmes.
• Support the maintenance and assist in strengthening appropriate internal controls to safeguard the Organization’s assets, cash and prevent fraud of the sub office.
• Review payroll versus budgets, validate that salaries are correctly allocated to projects consistent with IOM’s projectization criteria.
• Draft project and donor financial reports in accordance with IOM regulations and established procedures.
• Participate in reviewing existing systems and procedures and, if necessary, recommend possible improvements to strengthen internal monitoring, evaluation and control systems and improve efficiency and effectiveness.
• Assist in supporting to manage the Human Resources function and make recommendations on recruitment and personnel administration of staff in the sub Office.
• Ensuring Correct Human Resources (HR) policies, rules and regulations are applied and make recommendations for resolving difficult or sensitive cases in consultation with the COM / HoSO/HoRM and RRMO.
• Support in oversight of the Supply Chain services, including contracts with suppliers of goods and services and related administrative authorities; oversee the management of the fleet of vehicles and the maintenance of the premises as well as the functioning of all support services at the Country Office.
• Participate in sub office related UN meetings such as the sub office UN Operations Management Team (OMT) or ONE UN working groups, when required.
• Perform such other duties as may be assigned.

Requirements

• Master’s degree in Finance, Accounting, Business Administration, Management, or a related field from an accredited academic institution with two years of relevant professional experience; or, University degree in the above fields with four years of relevant professional experience.
• Professional certification as a Chartered Accountant (CA) or Certified Public Accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) is an advantage.
• Accredited Universities are those listed in the UNESCO World Higher Education Database.
• Experience in all areas of financial administration, including financial management, accounting, and budgeting;
• Experience in human resources, procurement, and logistics;
• Experience using an Enterprise Resource Planning system.
• Experience in emergency operations is an advantage; and,
• Experience in monitoring and evaluation and/or audit is an advantage.
• Ability to work closely with government and international officials;
• Demonstrated ability to act independently and exercise sound judgment;
• Ability to work under pressure;
• Demonstrated ability to prepare a clear and concise report;
• Knowledge of International Public Sector Accounting Standards (IPSAS) is an advantage; and,
• Knowledge of WAVE(Oracle-based enterprise resource planning system) highly desirable.
• Fluency in English is required (oral and written).
• Working knowledge of Portuguese and another official UN languages (Arabic, Chinese, French, Russian, and Spanish) is an advantage.

Skills

• Finance Management
• Accounting
• Budgeting
• Human Resources Management
• Procurement
• Logistics Management
• Enterprise Resource Planning
• Monitoring and Evaluation
• Audit
• Report Writing
• International Public Sector Accounting Standards
• WAVE ERP System
• Chartered Accountant
• Certified Public Accountant
• Chartered Institute of Management Accountants
• Association of Chartered Certified Accountants

Languages

English, Portuguese