Finance Assistant – AP, Treasury & Archiving

The Finance Assistant – AP, Treasury & Archiving supports the Coordination Finance Department by ensuring efficient and compliant financial management support to the country program. The role involves managing finance document archiving, supporting disbursements, and ensuring compliance with financial policies and procedures.

Responsibilities

• Ensure filling of ALL the Finance documents both electronic and hard copies are properly done in the Finance Share point and the warehouse.
• Ensuring safe security of pre-numbered printed vouchers with the support of the Assistant Financial Accountant-FCC.
• Ensure monthly Scanning of Vouchers and uploading them into the share folder with supervision from the Finance Coordinator-FCC.
• Coordinate the movement of vouchers from the field offices and Ensure they are properly archived in the warehouse.
• Maintains the ledger book for pulling and returning of finance vouchers.
• Ensure to review vouchers received from field offices are correctly filed and there are no missing vouchers before filling them.
• Maintains the ledger books for receiving and returning documents to and from supply chain, programme staff and any other staff concern.
• Ensure to update supplier list Every Tuesday and Thursday of the week.
• Support the Assistant Financial Accountant in inputting expenses into the glacos.
• Support the finance team with banking transactions when required.
• Support the Assistant Financial Accountant in disbursements made to suppliers and staffs are initiated by an appropriate source document and authorized and approved by SMT or Budget Holders within the Scheme of Delegation.
• Support in Ensuring purchase procedures are followed, all relevant source documents are correctly coded with proper complete codes.
• Assists in payments of withholding taxes, income taxes and other statutory payments to the concerned Government authority.
• Perform other related tasks as required.

Requirements

• Bachelor Degree from recognized University in Accounting or Finance.
• Knowledge of local laws of the country.
• Relevant experience in related field.
• Computer literate (i.e. WORD, advanced Excel, Outlook, Internet Explorer, financial systems such as AGRESSO).
• Developed interpersonal and communication skills.
• Ability and willingness to dramatically change work practices and hours, and work with incoming surge teams, in the event of emergencies.
• Patient, adaptable, flexible, able to improvise and remain responsive and communicate clearly and effectively under pressure.
• Commitment to Save the Children values (desirable).
• Good in English, both verbal and written, preferred.

Skills

• Accounting
• Finance Management
• Accounts payable
• Treasury Operations Oversight
• Financial Archiving
• Financial Systems
• Agresso
• Advanced Microsoft Excel
• MS Word
• Microsoft Outlook
• Internet Explorer
• Local Financial Laws
• Financial Compliance
• Document Management
• Emergency Financial Procedures
• Communications Skills

Languages

English