Administrative Intern

The Administrative Intern provides essential administrative support to enhance the efficient operation of service areas, including managing calendars, scheduling meetings, arranging travel, handling communications, coordinating events, and supporting grant and fundraising efforts. This unpaid internship offers a unique opportunity to contribute to refugee resettlement and humanitarian programs in Tallahassee, Florida.

Responsibilities

• Support in planning and implementing programs and activities for refugee clients
• Assist in coordinating logistics and resources for workshops, community events, and service delivery
• Manage and maintain project documentation, including client records, reports, and meeting notes
• Help with preparing summaries and recommendations for program improvement
• Assist in preparing communication materials for clients, staff, and community partners
• Aid in maintaining databases and filing systems to ensure efficient information retrieval
• Coordinate meetings with staff, volunteers, and community stakeholders, including scheduling, preparing agendas, and taking minutes
• Perform data entry and analysis for program-related reports and grant applications
• Conduct research to support program development and client needs assessments
• Support general administrative tasks, such as ordering supplies, managing office resources, and maintaining inventory
• Draft and proofread internal and external communications, including emails and reports
• Assist with grant proposal preparation by gathering necessary documentation and data
• Help maintain compliance with agency policies and procedures by ensuring documentation is accurate and up-to-date
• Develop and implement administrative processes to improve workflow and efficiency
• Support outreach efforts by maintaining mailing lists and tracking community engagement activities
• Other duties as assigned

Requirements

• Excellent communication and writing skills
• Strong organizational and time management skills
• Organized with attention to detail
• Able to work independently and under pressure within a diverse team
• An interest in international and refugee issues
• Creativity and initiative to follow through on projects
• Strong desire and enthusiasm to help people
• A proactive attitude with a willingness to learn and take on new challenges
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and comfortable using client database management systems
• Submit intern hours on volunteer dashboard
• This position requires a minimum of 15 hours a week for 3 consecutive months

Skills

• Written Communication
• Oral Communication
• Organizational Skills
• Time Management
• Attention to Detail
• Independent Work
• MS Word
• MS Excel
• MS PowerPoint
• Client Database Management
• Calendar Management
• Meeting Scheduling
• Travel Coordination
• Event Coordination
• Grant Support
• Fundraising

Languages

English