Finance Assistant (Multiple Positions)

The Finance Assistant supports financial management functions including processing vendor invoices and payments, budget development assistance, staff entitlements processing, and financial record keeping within the Regional Service Centre at Entebbe. The role involves ensuring compliance with UN financial policies and providing client-oriented financial services to RSCE client missions.

Responsibilities

• Assist with processing of non-travel related commercial vendors' invoices and payments to vendors providing goods or services to all RSCE Client Missions.
• Assist in the development of the Service Line's annual budget development program, including establishment of major resourcing priorities and preparation of cost estimates and budget proposals.
• Review, analyze and revise data for finalization of budget proposals and Result Based Budgeting inputs.
• Prepare staff members' entitlements including claims, danger pay, daily subsistence allowance, mission subsistence allowance for Government Provided Personnel, Civilian Police and Staff Officers, volunteer living allowance and other allowances in conformity with UN policies.
• Assist in reviewing completeness of documentation supporting invoices and payment requests; process vendor payments in Umoja after verification.
• Advise vendors, procurement, SAU, R&I of missing documentation or anomalies that may delay payment and follow up to obtain missing documentation.
• Maintain records of pending issues and update case files weekly; respond to queries from vendors, procurement, SAU, R&I.
• Measure performance against established KPIs; vendor open items monthly.
• Assist in verification of transfers to other house banks, imprest payment and preparation of statements, remittance requests to UNHQ and projection of off cycle payments to UNMISS.
• Answer queries from staff members, vendors, missions, other house banks; keep accurate records for auditing and performance reports.
• Process Assignment Grants, Relocation Grants, and DSA payments.
• Approve and create profile in Progen for payroll.
• Prepare advance payment requests; initiate BP requests; process daily allowances for TCCs/PCCs; process MSA; process final and withheld payments and recoveries; payment of DHL invoices; release payroll and payments for entitlements.
• Perform other duties as required by the Supervisor.

Requirements

• High School Diploma or equivalent is required.
• A technical or vocational certificate in finance, accounting, or audit is desirable.
• A minimum of five (5) years of progressively responsible experience in financial management, administrative services or related area is required.
• The minimum years of relevant experience is reduced to three (3) for candidates who possess a first level degree or higher.
• Experience in processing a broad range of payroll and non-payroll payments and General Ledger postings, reviewing, reconciling and analyzing financial transactions using Systems Applications and Products (SAP) or Enterprise Resource Planning (ERP) software e.g. Umoja or similar is required.
• Experience in application of UN or other similar international organization Financial Rules and Regulations in an operational environment is desirable.
• Experience in a shared service center or similar setup is desirable.
• English language proficiency at UN Level III in reading, writing, listening and speaking is required.
• French language proficiency at UN Level I in reading, writing, listening and speaking is desirable.

Skills

• Finance Management
• Payroll Processing
• Non-Payroll Payments
• General ledger posting
• Financial Transaction Reconciliation
• SAP
• Enterprise Resource Planning
• Umoja
• Financial Rules and Regulations
• Budget Development Assistance
• Financial Record Keeping
• Vendor Invoice Processing
• Staff Entitlements Processing
• Shared Service Center Experience

Languages

English, French