Resources Management Officer (P) - Call for Expression of Interest

The Resources Management Officer is responsible for supervising and managing the budgetary, financial, human resources and other administrative functions of the Country Office and/or Sub-Office(s) and providing support in these areas to staff. The role includes financial management, treasury oversight, budget preparation, human resources management, supply chain oversight, and compliance with IOM policies and procedures.

Responsibilities

• Monitor and oversee the financial management for all activities in the Country Office including the oversight of financial expenditure and accountability.
• Undertake financial analysis of all Country Office activities in coordination with the Chief of Mission and Senior Regional Resources Management Officer.
• Supervise the management of the treasury by forecasting cash flows according to Country Office and Sub-Office activities.
• Monitor and control funds disbursed; validate that funding is received and disbursed in accordance with donor agreements.
• Prepare programme and budget reports in accordance with IOM regulations and established procedures.
• Review monthly accounts of the Country Office.
• Prepare relevant financial analysis of projects, oversee the budget control process and analyse variances between budget and actual expenditures.
• Take proactive action to prevent projects from going into deficit.
• Assist the Chief of Mission and Project Managers in the preparation of budgets for new projects and programmes.
• Provide technical support to project managers throughout the cycle to ensure compliance with IOM instructions in finance, administration, and human resources.
• Maintain and strengthen internal controls to safeguard the Organization’s assets and prevent fraud.
• Inspect payroll versus budgets, validate salary allocations consistent with projectization criteria.
• Review existing systems and procedures and recommend improvements to strengthen internal monitoring, evaluation and control systems.
• Manage the Human Resources function and make recommendations on recruitment and personnel administration of staff in the Country Office.
• Apply Human Resources policies, rules and regulations and resolve difficult or sensitive cases in consultation with the Chief of Mission and Senior Regional Resources Management Officer.
• Oversee Supply Chain services including contracts with suppliers and related administrative authorities.
• Oversee management of fleet vehicles, premises maintenance, and support services at the Country Office.
• Liaise and coordinate with the Office of Legal Affairs and Global Procurement Supply Unit for review and approval of agreements and Purchase Orders.
• Supervise ICT staff to ensure compliance with IOM standards, processes, rules and regulations.
• Supervise and train local staff on IOM's administrative and financial policies and procedures.
• Participate in UN meetings such as the UN Operations Management Team or ONE UN working groups when required.
• Serve as Officer-in-Charge of the Country Office in the absence of the Chief of Mission.
• Perform other duties as assigned.

Requirements

• Master’s degree in Finance, Accounting, Business Administration, Management or a related field from an accredited academic institution with five years of relevant professional experience; or, University degree in the above fields with seven years of relevant professional experience.
• Professional certification as Chartered Accountant (CA) or Certified Public Accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) is an advantage.
• Experience in Financial and Human Resources Management at the international level.
• Field experience, including coordination and cooperation with international institutions and coordination bodies.
• Experience in supervising the development and implementation of administrative control procedures, coordinating external auditing exercises.
• Experience using corporate IT systems and software.
• Knowledge of IOM/UN Finance, Supply Chain and HR procedures and rules.
• Advanced knowledge of Microsoft Office, especially Excel.
• Knowledge of International Public Sector Accounting Standards (IPSAS).
• Knowledge of Oracle is highly desirable.
• Fluency in Portuguese is required (oral and written).
• Working knowledge of English and another official UN language (Arabic, Chinese, French, Russian, and Spanish) is an advantage.

Skills

• Finance Management
• Human Resources Management
• Budget Preparation
• Treasury Operations Oversight
• Supply Chain Management
• Administrative Control Procedures
• External Auditing Coordination
• Corporate IT Systems
• MS Excel
• International Public Sector Accounting Standards
• Oracle
• IOM Finance Procedures
• UN Finance Procedures
• IOM HR Procedures
• Human Resources Procedures
• IOM Supply Chain Procedures
• UN Supply Chain Procedures
• Chartered Accountant
• Certified Public Accountant
• Chartered Institute of Management Accountants
• Association of Chartered Certified Accountants

Languages

Portuguese, English