Project Associate, Immigration and Border Governance (IBG)

The Project Associate supports the implementation of Immigration and Border Governance projects in Egypt, providing administrative and logistical support for capacity building activities, training organization, data collection, and coordination with governmental and international partners. The role involves assisting with documentation, monitoring, and communication related to border management and migration projects.

Responsibilities

• Assist in the implementation of assessments, capacity building activities, including support with training materials under the IBG Programme.
• Support the organization of training, study tours, internships, on-the-job-mentoring, workshops and roundtables related to the project.
• Contribute to the development and standardization of templates (reports, questionnaires, surveys, profiles, application, feedback and interviewing forms and others) related to the IBG Programme.
• Provide routine information on the Programme as requested; draft minutes of meetings, correspondence, reports (external and internal) and other written materials/documents related to the Programme activities and deliverables.
• Assist in monitoring the implementation of Programme activities and updating the team workplan accordingly.
• Support the coordination of off-site training, workshops, meetings and other Programme-related activities in terms of logistical and administrative support.
• Carry out data collection and entry for capacity building activities and of relevant beneficiary data, in line with IOM’s Data Protection Principles.
• Provide support with informal translation of correspondence and other materials from Arabic into English, and vice-versa and assist with interpretation.
• Respond to general information requests and inquiries; set up and maintain files/records.
• Undertake of duty of travel in relation to project activities, monitoring and liaison with counterparts.
• Perform such other duties as assigned.

Requirements

• Bachelor’s degree in political or social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law, or related fields from an accredited academic institution with three years of relevant professional experience; or High school diploma with five years of relevant experience
• Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations.
• Previous experience in an international, humanitarian and/or development organization is an advantage.
• Experience in organizing trainings, workshops, meetings and other capacity-building activities.
• Familiarity with border management, trade facilitation, customs functions or related areas is an advantage.
• Experience supporting the development of training plans, standard operating procedures and detailed instructions.
• Experience supporting donor-funded projects, including administrative and financial processes, with IOM, a UN agency or another international organization is an advantage.
• Demonstrated ability to prioritize tasks, meet deadlines, and adapt to changing operational requirements.
• Knowledge of the broad range of migration-related subject areas dealt with by the Organization.
• Knowledge of the UN system.
• Knowledge of border and migration management concepts in relation to the Egyptian context.
• Excellent writing and communication skills in Arabic and English with the ability to draft clearly and concisely.
• High level of computer literacy.
• Fluency in English and Arabic (oral and written)

Skills

• Liaising with Authorities
• Coordination with UN Agencies
• Organizing trainings and workshops
• Capacity Building
• Border management knowledge
• Trade Facilitation
• Customs functions
• Developing training plans
• Standard Operating Procedures Implementation
• Supporting donor-funded projects
• Administrative Processes Support
• Financial Processes
• Migration-related issues knowledge
• UN System Knowledge
• Project Documentation
• Project Monitoring
• Data Collection
• Report Writing
• Computer Literacy
• Bilingual Communication

Languages

English, Arabic