Logistics Associate / Logistics Assistant

The Logistics Associate / Logistics Assistant provides specialized support and supervises staff performing logistics and supply chain activities to ensure effective delivery of goods and services for all delivery modalities. The role involves coordinating requisitions, managing vendor contracts, monitoring inventory, supporting budget preparation, and contributing to logistics emergency preparedness and response.

Responsibilities

• Provide specialized support to logistics operations and activities, following standard processes and contributing to effective delivery of food assistance to beneficiaries.
• Coordinate requisitioning and ensure timely delivery of commodities and supplies to authorized partners and destinations.
• Manage logistics vendors’ contracting activities including performance monitoring and measurement.
• Support gathering market intelligence, vendor assessments to support vendor selection process.
• Identify, resolve and/or provide recommendations on specialized queries/requests for support, ensuring timely and accurate resolution with excellent client service mind-set.
• Prepare, monitor and revise budget for all delivery modalities, ensuring adherence to procedures and compliance with corporate standards.
• Monitor inventory management processes to track trends and account for inventory status from source to beneficiary.
• Support oversight for commodity accounting data quality and integrity.
• Analyze operational pipeline and contribute to assessments and operational planning for all delivery modalities.
• Manage documentation processing for execution of logistics operations and resolve operational issues, escalating complex issues to supervisor.
• Perform research, collect data and conduct analysis, produce reports and ensure information accuracy in corporate systems to enable informed decision-making.
• Liaise with internal and external stakeholders to support logistics operations management and contribute to effective service delivery.
• Supervise the work of support staff, providing practical advice and guidance to ensure objectives are delivered to agreed standards and deadlines.
• Support logistics emergency preparedness and response activities including Logistics Capacity Assessment and Contingency Plan update.
• Perform other related duties or assignments as assigned by activity manager.

Requirements

• Completion of secondary school education. A Bachelor’s degree in Logistics, Supply Chain, Business Administration, Economics, Engineering, Information technology, Mathematics, Data Science, Operational Research, and Business Analytics or any other related functional area is desirable.
• A minimum of 6 years of experience in Supply Chain-related industry, Logistics, Shipping, Procurement, Material distribution is required.
• Experience maintaining corporate systems and running queries on ongoing shipments, pipeline information, insurance claims, and food stock.
• Experience in administering third party service providers’ contracts.
• Experience in compiling contract documentation.
• Experience in contract execution.
• Experience in budget monitoring and reporting.
• Fluency in both oral and written communication in English and Urdu.

Skills

• Supply Chain Management
• Logistics Coordination
• Shipping Operations
• Procurement Management
• Material Distribution
• Corporate Management Systems
• Data Querying
• Insurance Claims Management
• Food Stock Monitoring
• Third Party Contract Administration
• Contract documentation handling
• Contract Execution
• Budget Monitoring
• Budget Reporting

Languages

English, Urdu