GPE-KIX Africa Research Symposium Event Management Consultant

The consultant will provide comprehensive event management support for the planning, coordination, implementation, and post-event closure of the 5th GPE-KIX Africa Research Symposium. The role involves working closely with the Symposium Organizing Committee and supporting all aspects of event delivery including logistics, travel, hybrid technology, and communications.

Responsibilities

• Provide end-to-end operational and logistical support for the 5th GPE-KIX Africa Research Symposium.
• Coordinate with the Symposium Organizing Committee and partner institutions for event planning and delivery.
• Manage venue sourcing, contracting, and logistics.
• Coordinate travel and accommodation arrangements for participants.
• Manage registration and participant services.
• Support hybrid conference technology including virtual participation platforms and audiovisual coordination.
• Support programme delivery and communications for visibility.
• Manage post-symposium activities and closure.

Requirements

• A Bachelor's degree in Communications, Public Relations, Event Management, Business Administration, Marketing, Hospitality Management, Education, or another relevant field is required.
• A master's degree in a relevant field will be an added advantage.
• At least seven years of progressively responsible professional experience in planning and managing large-scale conferences, symposiums, ministerial meetings, or comparable high-level events.
• Demonstrated experience coordinating events involving governments, UN agencies, regional organizations, development partners, or other international organizations.
• Demonstrated experience managing participant registration, travel, accommodation, venue logistics, protocol, and vendor coordination.
• Demonstrated experience supporting hybrid events, including virtual participation platforms, audiovisual coordination, livestreaming, or interpretation.
• Strong project planning and coordination skills.
• Excellent written and verbal communication skills.
• Strong stakeholder engagement and organizational skills.
• Fluency in English.

Skills

• Event Management
• Conference Planning
• Symposium Coordination
• Participant Registration
• Travel Coordination
• Venue Logistics
• Protocol Management
• Implementation Coordination
• Hybrid event support
• Virtual Participation Platforms
• Audiovisual Coordination
• Live Streaming
• Interpretation Coordination
• Project Planning
• Stakeholder Engagement
• Organizational Skills
• Written Communication
• Verbal Communication

Languages

English