Finance and Budget Assistant

The Finance and Budget Assistant supports the Payroll and Payments Section by generating budgetary reports, processing payments, maintaining databases, and providing administrative support. The role involves handling payroll, vendor/travel claims, and ensuring accuracy in financial data and reports within the UN Secretariat environment.

Responsibilities

• Generates budgetary or peacekeeping financing reports, including statistical/financial data for tables, charts and spreadsheets using office software and templates.
• Amends, rearranges and edits statistical tables and ensures adherence to established guidelines.
• Produces layouts of annexes to the budget and overview tables to conform to specifications in the programme budget.
• Summarizes departmental proposals reflecting budgetary and programmatic changes using updated tables from the Budget Information System.
• Drafts/prepares memoranda/emails to various offices, departments and overseas offices.
• Assists in the processing of payments including calculating, entering data and checking payments for correctness.
• Assists in processing payments to staff members for entitlements, salaries, vendor and travel claims.
• Maintains and updates the Division database on monthly accounts payable to troop contributing countries and generates related reports.
• Responds to queries from staff members and third parties.
• Maintains workload statistics for respective peacekeeping missions.
• Provides general administrative/secretarial support to the officers.
• Maintains and keeps up-to-date files.
• Performs other related duties, as assigned.

Requirements

• High school diploma or equivalent is required.
• A minimum of three years of experience in accounting, finance, budget, administrative services or related area is required.
• The minimum years of relevant experience is reduced to one year for candidates who possess a first-level university degree or higher.
• Experience in processing payroll, vendor/travel claims settlement in an international organization is required.
• Experience in the use of Enterprise Resource (ERP) systems, such as Umoja, SAP, or equivalent is required.
• Experience using a Customer Relationship Management tool such as iNeed is desirable.
• Experience with Staff Rules and Regulations including entitlements and Financial Regulations, Rules and procedures of the United Nations or similar international organization is desirable.
• English language proficiency at UN Level III in reading, writing, listening, and speaking is required.

Skills

• Accounting
• Finance
• Budgeting
• Payroll Processing
• Vendor Claims Settlement
• Travel Claims Settlement
• Enterprise Resource Planning
• Umoja
• SAP
• Client Relationship Management
• iNeed
• Staff Rules and Regulations
• Financial Regulations
• Budget Reporting
• Database Management
• Administrative Support

Languages

English