HR Intern – Archivist

The HR Intern – Archivist will support the human resources team by organizing, digitizing, and managing employee records in compliance with IRC’s data protection policies. The role involves proper labeling, categorization, updating databases, responding to document requests, and performing regular audits of archived information, as well as assisting in administrative and clerical tasks to support HR operations.

Responsibilities

• Assist in archiving HR documents and employee records in compliance with IRC policies and legal requirements.
• Digitize physical HR files and upload them to the document management system.
• Ensure accurate labelling, categorization and indexing of files for easy retrieval.
• Support in maintaining confidentiality and security of personnel files and sensitive information.
• Help update and maintain the HR database and file tracking systems.
• Conduct periodic audits of archived documents to ensure completeness and accuracy.
• Provide support in responding to internal document retrieval requests.
• Collaborate with the HR team to streamline filing and recordkeeping processes.
• Perform other administrative and clerical tasks as assigned.

Requirements

• Basic computer literacy and proficiency in Microsoft Office applications.
• Ability to use scanning equipment and manage electronic files.
• Strong attention to detail and accuracy.
• Ability to handle confidential information with discretion and professionalism.
• Ability to work collaboratively, take instructions, and seek clarification when needed.
• Commitment to IRC values, professional conduct, safeguarding, and respectful workplace principles.

Skills

• Microsoft Office Suite
• Scanning Equipment Operation
• Electronic File Management
• Data Protection Compliance
• Record Digitization
• Database Updating
• Document Management
• Information Auditing
• Confidential Information Handling
• Administrative Support

Languages

English