Team Assistant, G4

The Team Assistant (Hindi Project) supports the implementation of communication activities under the Hindi Language Project within the News & Media Division of the Department of Global Communications. The role involves office support, administrative functions, research, editing, and assisting in communication campaigns to strengthen outreach to Hindi-speaking audiences.

Responsibilities

• Performs a wide range of office support and administrative functions in support of the implementation of communication activities under the Hindi Language Project.
• Responds or drafts responses to routine correspondence and other communications; produces a wide variety of large, complex documents and reports using standard word processing packages.
• Monitors processes and schedules related to the unit’s outputs, products, tasks, etc.; assists in verification of documents, approvals, and signatures to ensure compliance with legal, financial and other requirements.
• Researches, compiles and organizes background information, conducts basic research and maintains reference materials to support preparation of news stories and communication products for Hindi-speaking audiences.
• Proofreads documents and edits communication materials for accuracy, grammar, punctuation, style and adherence to editorial standards prior to publication.
• Provides secretarial, administrative and logistics support to meetings, coordination activities, outreach events and communication campaigns related to the Hindi Language Project.
• Assists in maintenance of websites by scanning, converting and posting documents.
• Assists in preparation and basic language adaptation of communication materials and supports translation-related activities under guidance.
• Maintains calendar/schedules and communicates relevant information to staff.
• Performs data entry and extraction functions.
• Reviews, records, distributes and/or processes mail and other documents; follows-up on impending actions.
• Updates and maintains communication databases, editorial calendars, mailing lists and digital records related to the Hindi Language Project.
• Performs general administrative tasks including leave and attendance recording, arrangements for meetings and events, reservations, budget follow-up, and processing administrative requests/documents.
• Maintains files and databases for the Hindi Language Project.
• Assists in providing software and office equipment support.
• Provides guidance to less experienced staff on office processes, procedures and computer applications.
• Assists in monitoring media coverage and social media channels related to United Nations priorities; assists with collection and analysis of related information and prepares routine summaries, reports and presentations.
• Assists with updating communication materials including web pages, brochures and other digital communication products.
• Performs other duties as assigned.

Requirements

• High school diploma or equivalent is required.
• A minimum of three (3) years of relevant professional experience in communications is required.
• The minimum years of relevant experience is reduced to one (1) for candidates who possess a first-level university degree or higher.
• Experience in digital content support and social media content support is desirable.
• Experience in media monitoring or research is desirable.
• Experience in supporting communications campaigns or outreach initiatives is desirable.
• Experience working in the United Nations Common System or in similar large organizations is desirable.
• English and Hindi language proficiency at UN Level III in reading, writing, listening, and speaking is required.

Skills

• Digital Content Support
• Social Media Support
• Media Monitoring
• Communications Campaign Support
• Outreach Initiatives Support
• Research
• Editing
• Office Support
• Administrative Functions
• UN Common System Experience

Languages

English, Hindi