Language and Desktop Publishing Assistant, Russian

The Language and Desktop Publishing Assistant supports the Russian Text-Processing Unit by performing desktop publishing, proofreading, and document formatting tasks. The role includes assisting with document distribution, data input and analysis, and providing language support to various UN bodies, ensuring effective multilingual communication.

Responsibilities

• Performs desktop publishing functions, including incorporating corrections and formatting documents, as well as creating tables, graphics and organization charts, in desktop publishing formats, in accordance with existing guidelines.
• Performs proofreading functions by checking successive versions of edited and translated documents against previous versions, as appropriate, in accordance with existing guidelines.
• Assists the Programming Officer or equivalent in the distribution of work, including by assigning and monitoring the progress of work, as requested, and assists in ensuring the smooth electronic transmission and processing of documentation.
• Compiles and scopes final documents against the submitted document.
• Aligns bi-texts in order to support the production of high-quality translation memories and related workflow improvements.
• Performs other modified desktop publishing functions developed through workflow reviews.
• Trains and guides temporary and junior staff.
• Inputs data into databases and assists in the analysis of data, as well as the preparation of data presentations and reports, for information-sharing, responding to queries, knowledge management, planning and decision-making.
• Registers incoming/outgoing documents and processes and records all assignments in gDoc on a daily basis, when needed.
• Stores final text on the relevant systems, as guided.
• Collaborates with team members to effectively perform the full range of office management and administrative support functions, when required.
• Responds to staff queries, maintaining attendance and keeping records, as needed.
• Under supervision, provides support in identifying repetitive tasks or processes that can be automated using macros and updating and maintaining templates and models.
• Participates in testing macros and reports all issues.
• Submits technical issues and inquiries from staff to the related helpdesk.
• Works effectively in in-person, remote or hybrid teams, as needed.
• Undertakes cross-assignments to perform, under guidance, other language support functions, if required.
• Stays available for assignments and shifts, depending on the exigencies of service, including outside normal working hours.
• Provides desktop publishing and proofreading services to the Security Council, General Assembly and other bodies, when required.
• Makes effective use of relevant language technologies and tools, and shows willingness to learn new software, as needed.
• Assists and stands in for colleagues, when needed.
• Performs other related work as required.

Requirements

• Completion of secondary school or equivalent studies.
• Additional formal training in desktop publishing or related field is desirable.
• A minimum of five years of experience in the desktop publishing field, including draft typing, copy editing, formatting, proofreading and creating typographical layouts, is required.
• Experience with documentation processes of the United Nations or a similar international organization is desirable.
• Knowledge of general office and administrative support is desirable.
• A minimum of one year of experience in data analytics or related area is desirable.
• Experience in creating and editing charts and graphs in MS Excel and PowerPoint is desirable.
• English is required at UN Level II for reading, writing, listening and speaking.
• Russian is required at UN Level IV for reading, writing, listening and speaking.

Skills

• Desktop Publishing
• Draft Typing
• Copy Editing
• Document Formatting
• Proofreading
• Typographical Layout
• UN Documentation Processes
• Office Administrative Support
• Data Analytics
• Chart Creation
• Graph Editing
• MS Excel
• Power Point
• Russian Language Proficiency
• English Language Proficiency

Languages

English, Russian