Programme Coordinator

The Programme Coordinator will support the implementation of the work programme and portfolio of UN-Habitat in Brazil, ensuring good execution of projects related to sustainable urban development. The role involves coordination with local partners, monitoring and reporting, advocacy, and knowledge management to promote sustainable human settlements and urban policies.

Responsibilities

• Coordinate the overall Programme/Portfolio work plan development and implementation according to programme documents and signed agreement.
• Gather inputs and coordinate the preparation of work-plans, periodic narrative progress reports and expenditures status reports to the UN-Habitat’s office in Rio de Janeiro.
• Ensure project implementation as per the work plan and with support from project staff: develop inception report, detailed work plan of the project; prepare Terms of Reference and develop detailed scope of services for projects’ outputs.
• Establish systems for project planning, implementation and monitoring, in collaboration with partners.
• Anticipate and mitigate risks to projects, including relevant challenges or omissions and other situations that may affect development and implementation of the project.
• Provide information for the systematization and exchange of successful practices and experiences with other offices in the region and with headquarters divisions.
• Ensure that the technical activities are aligned with the quality expectations of the Agency and the counterparts.
• Provide technical support on how to localize and give shape to international agreements and frameworks, such as the Agenda 2030 for the Sustainable Development, the New Urban Agenda, presenting ideas on how to implement these agendas in the territories.
• Record and maintain documents on relevant Programme activities, issues, and risks.
• Coordinate relationships with state and local partners to support implementation and expansion of the Programme/Portfolio, raise potential problems and suggest solutions.
• Ensure an effective and efficient communication with counterparts and local partners, such as local governments, civil society organizations, Universities, private sector, etc.
• Work closely with relevant governmental departments and other stakeholders to ensure smooth and coordinated delivery of substantive inputs, tools or technical advice required.
• Identify capacity building needs and support partners through technical assistance, mentoring, training and capacity development initiatives, as needed.
• Gather and compile all information necessary for monitoring and reporting from the planning to the evaluation stages.
• Monitor the implementation of activities and the expenditure of funds; conduct regular monitoring activities.
• Draft and provide inputs to annual and quarterly reports.
• Document the programme implementation process and products.
• Contribute to the exchange of information and provide inputs to the development of knowledge products internally and externally of the programme.
• Coordinate the organization of major advocacy campaigns, events, trainings, workshops and knowledge products.
• Attend to meetings and conferences promoted by partners in order to strengthen the project’s position and presence in the territories.
• Undertake any other duties and responsibilities within the incumbent’s expertise that can be reasonably expected to help maximize the efficiency and the effectiveness of UN-Habitat’s response to urban development issues.
• Perform other duties which may be requested by the supervisors.
• Complete all courses and training activities indicated by supervisor including UNDSS security course BSAFE.
• Comply with United Nations security mechanisms and Framework of Accountability for the United Nations Security Management System.

Requirements

• Bachelor’s degree in Public Administration, International Relations, Social Sciences, Architecture and Urbanism, Law, Geography or related fields is required.
• Postgraduate degree (Lato Sensu or Stricto Sensu) in Public Administration, Education, Economics, Social Sciences, Political Science, Law, International Relations or related fields is required, or additional four (4) years of relevant experience to the post, beyond the requirement.
• Minimum seven (7) years of professional experience in project/programme management on development or urban related themes is required.
• Professional experience on themes related to public policies, slums, data analysis and information, social and urban development, articulation and coordination of stakeholders on implementation of policies and projects in Brazil is required.
• Professional experience on team’s management is required.
• Professional experience on participatory workshops elaboration and guidance is desirable.
• Previous experience within the UN System is desirable.
• Good computer skills in Windows, Word, Excel, Outlook and Web search engines are required.
• Good handling of technological tools and use of softwares and online platforms is required.
• Good knowledge on project management methodologies is desirable.
• Good command of geographical information systems (GIS) software such as QGIS or ArcGIS and/or programming languages such as R or Python is desirable.
• Experience working in an inter-institutional environment, project management, monitoring-evaluation; approaches and strategies regarding good urban governance and local and regional development.
• Professional approach to work, strong sense of responsibility, operate with minimal supervision; proven organizational skills and ability to manage a workload efficiently and within set deadlines.
• Ability to write clearly and effectively; listen to others, interpret messages correctly and respond appropriately; show openness in information sharing and keep everyone informed; solid abstract reasoning skills together with a proven capacity to write documents for diverse audiences.
• Ability to work with teams, demonstrate leadership, conflict management and consensus facilitation skills; ability to work in a multicultural and multi-ethnic environment, and to respect diversity; sensitivity to the main streaming of vulnerability; willingness and ability to work in difficult environments.
• Knowledge of UN-Habitat processes, procedures, and norms to guarantee quality of activities.
• Ability to propose formats and procedures for efficient project development activities.
• Ability to maintain and ensure accessibility and updating of office files and databases.
• Fluency in Portuguese and English is required. Working knowledge of Spanish is desirable.

Skills

• Project Management
• Programme Management
• Policy Analysis
• Data Analysis
• Social Development
• Urban Development
• Stakeholder Coordination
• Team Management
• Workshop Facilitation
• Windows
• MS Word
• MS Excel
• Microsoft Outlook
• Web Search
• Technological Tools Usage
• Online Platforms
• Geographic Information System
• QGIS
• ArcGIS
• Programming Languages
• Python
• Monitoring and Evaluation
• Urban Governance
• Local and Regional Development
• Report Writing
• Conflict Management
• Consensus Facilitation
• Multicultural Environment Experience
• UN-Habitat Procedures
• Office File Management
• Database Management

Languages

Portuguese, English, Spanish