Associate Finance and Budget Officer

The Associate Finance and Budget Officer supports all initiatives of the UN Partnerships, assisting in budget preparation, administration, and financial reporting. The role involves reviewing medium-term plans, budget proposals, monitoring expenditures, and ensuring compliance with UN financial rules and regulations.

Responsibilities

• Reviews, analyses and finalizes the preparation of the medium-term plan and its revisions on the basis of UN Partnerships’ submissions, taking into account recommendations and decisions of specialized intergovernmental bodies.
• Provides advice and support to the Executive Director and Senior Programme Officer on correct procedures, interpretation of Financial Rules and Regulations, as well as to relevant intergovernmental and expert bodies in their review of the medium-term plan and its revisions; assists in securing approval from the General Assembly.
• Ensures legislative mandates are accurately translated into programme budgets.
• Reviews, analyses and assists in the finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements from UN Partnerships and smaller-sized peacekeeping operations; ensures compliance with the medium-term plan and other legislative mandates.
• Reviews and analyses programme budget/financial implications in light of UN Partnerships’ mandates.
• Assists managers in the elaboration of resource requirements for budget submissions.
• Provides support to relevant intergovernmental and expert bodies in their budget review; assists in securing approval from the General Assembly.
• Prepares allotments, including redeployment of funds when necessary, ensuring appropriate expenditures and prepares annual year-end financial reporting.
• Monitors budget implementation and recommends reallocation of funds as necessary.
• Monitors expenditures to ensure that they remain within authorized levels.
• Reviews requisitions generated by the Reality system for goods and services to ensure correct objects of expenditure have been charged and availability of funds.
• Administers and monitors extra-budgetary resources, including review of agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures; prepares and reviews financial reports to donors on use of funds.
• Assists in the preparation of budget performance submissions and prepares relevant documentation and responses with respect to audit submissions and SG reports.
• Reviews and assists in finalization of budget performance reports, analyzing variances between approved budgets and actual expenditures, prepares status of allotments; monitors obligations/expenditures and reviews unliquidated obligations.
• Assists in providing substantive support to intergovernmental and expert bodies.
• Keeps up-to-date on documents/reports/guidelines that have a bearing on matters related to programme and/or peacekeeping budgets, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures.
• Performs other related duties, as assigned.

Requirements

• An advanced university degree (Master's degree or equivalent degree) in business administration, finance or a related field is required.
• A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
• A first-level university degree and no experience will be accepted for candidates who have passed the United Nations Young Professionals Programme Examination (YPP), the United Nations National Competitive Recruitment Examination (NCRE) or the General Service to Professional Examination (G to P).
• A minimum of two years of progressively responsible experience in finance, administration, budget, business administration or related area is required.
• No experience is required for candidates who have passed the Young Professionals Programme Examination/United Nations National Competitive Recruitment Examination (NCRE) or the General Service to Professional Examination (G to P).
• Experience in preparing audit reports and responding to internal and external auditor and budget committee inquiries is required.
• Experience in engaging with inter-governmental bodies in preparation for donor reports and Advisory Board meetings is required.
• Experience in drafting and developing funding proposals for donors and partners is required.
• Experience in reviewing and certifying in Implementing Partner Management module such as funds certification and payment requests is desirable.
• English is required at UN Level II for reading, writing, listening, and speaking.

Skills

• Budget Preparation
• Financial Reporting
• Audit Report Preparation
• Responding to Auditor Inquiries
• Donor Reporting
• Advisory Board Engagement
• Funding Proposals
• Implementing Partner Management
• Funds Certification
• Payment Request Certification
• Compliance with UN Financial Rules
• Budget Monitoring
• Business Administration
• Finance
• Administration

Languages

English