WGSS Facilitation and Administrative Specialist

The WGSS Facilitation and Administrative Specialist plays a critical role in delivering inclusive, survivor-centered services through Women and Girls’ Safe Spaces (WGSS). This position involves facilitating psychosocial support and GBV prevention activities, coordinating administrative and logistical tasks, engaging communities, and supporting outreach initiatives to empower women and girls at risk of GBV.

Responsibilities

• Design, plan, and implement group-based psychosocial support and empowerment sessions using IRC standardized and contextualized curricula (e.g., Girl Shine, Women Rise, GBV Prevention Toolkit).
• Adapt content to meet the diverse needs of women and girls at risk of GBV, including displaced individuals, survivors, and persons with disabilities.
• Ensure that all activities foster leadership, resilience, and meaningful participation by women and girls.
• Integrate digital tools (e.g., messaging apps, KoBo Toolbox, Google Workspace) to improve outreach, feedback collection, and coordination.
• Regularly update WGSS activity plans in collaboration with the WPE team and field protection staff.
• Lead the facilitation of awareness-raising sessions on GBV prevention, stigma reduction, safety planning, women’s rights, and available services.
• Organize community campaigns (e.g., 16 Days of Activism) in collaboration with local women-led groups and IRC protection teams.
• Disseminate information and education materials (IEC) in accessible formats.
• Engage WGSS participants and community stakeholders to identify priority topics and preferred communication channels.
• Provide supportive listening and basic emotional support aligned with Psychological First Aid (PFA) principles.
• Identify participants in need of case management or specialized services and ensure safe and confidential referrals in coordination with WPE case workers.
• Maintain a welcoming, safe, inclusive, and confidential environment in accordance with WGSS standards.
• Maintain accurate records of attendance, session outputs, and participant feedback using IRC tools and templates.
• Manage inventories, supply requests, and procurement needs for WGSS materials in coordination with Supply Chain and WPE staff.
• Respond to WGSS-related inquiries and ensure smooth communication with other IRC departments.
• Liaise with local women’s groups, community leaders, and national NGOs (NNGOs) to support referrals, co-facilitate activities, and enhance service integration.
• Participate in field-level coordination meetings and support joint planning with community-based structures.
• Contribute to building and maintaining strong referral pathways, including regular updates to service maps and partner contact lists.
• Contribute to the collection of quantitative and qualitative data, ensuring compliance with ethical monitoring practices.
• Document lessons learned, participant feedback, and success stories to inform program improvement and donor reporting.
• Participate in regular reflection and learning sessions with the WPE team.
• Promote and facilitate the inclusion of leadership development opportunities for adolescent girls and adult women.
• Actively contribute to the continuous professional development of WPE colleagues by sharing facilitation practices and tools.
• Apply survivor-centered, rights-based, and feminist facilitation approaches across all WGSS activities.

Requirements

• Bachelor’s degree or higher in social work, psychology, education, sociology, gender studies, or another related humanitarian or social science field.
• Minimum of 2 years’ experience implementing protection programming, particularly with women and girls or survivors of GBV.
• Demonstrated experience facilitating group-based sessions (e.g., PSS, GBV prevention, life skills).
• Prior experience working with national NGOs and/or community-based groups preferred.
• Familiarity with IRC WPE/WGSS standards and GBV guiding principles is highly desirable.
• Prior participation in professional training on PSS facilitation, PFA, GBV prevention, or community protection is strongly preferred.
• Strong facilitation, interpersonal, and communication skills.
• Ability to work with people from diverse backgrounds with empathy, dignity, and non-judgment.
• Proficiency in Microsoft Office, Google Workspace, and digital tools for humanitarian programming; familiarity with KoBo Toolbox or Comm Care is an asset.
• Strong organizational skills, attention to detail, and accountability in documentation and coordination.
• Fluency in Ukrainian is required; English language skills are preferred.

Skills

• Protection Programming
• GBV Prevention
• PSS Facilitation
• Group Facilitation
• Community Engagement
• Women and Girls Safe Spaces
• Psychosocial Support
• PFA
• Documentation and Coordination
• Microsoft Office Suite
• Google Workspace
• KoBo Toolbox
• Comm Care
• Organizational Skills
• Accountability in Documentation

Languages

Ukrainian, English