Finance and Administrative Assistant

The Finance and Administrative Assistant will manage resource management functions in the Sub-Office Banteay Meanchey, including financial queries, payment verifications, budget and financial reporting, petty cash management, and administrative support for meetings and office operations.

Responsibilities

• Respond to accounting, budget or financial queries regarding data from staff in the unit and elsewhere.
• Review all types of payments starting from purchase to payment requests verifying that they are duly authorized, and all the supporting documents are attached therewith.
• Perform claim verifications against documentation to ensure that purchases/services are properly authorized and that the goods have been received or services rendered.
• Prepare necessary receipt and journal vouchers.
• Assist in the preparation of budget, accounting, financial, statistical reports and other reports as required.
• Provide assistance to all staff services such as travel, expense claims, document retrieval, etc.
• Ensure proper and systematic filling of all posted payments and other accounting documents according to the established standards.
• Responsible for the Petty Cash of the office.
• Provide office, administrative and logistics support to meetings, committees, conferences, etc.
• Review, record, distribute and process incoming mail and correspondence; follow-up on pending actions.
• Initiate general administrative tasks in the computerized financial / travel / human resources systems.
• Perform other related duties as required.

Requirements

• High School diploma with four years of relevant experience; or, Bachelor's degree in Business Administration, Accounting, Finances, or related fields with two years of relevant professional experience.
• Accredited Universities are those listed in the UNESCO World Higher Education Database.
• Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook; previous experience in ORACLE is a distinct advantage.
• Attention to detail, ability to organize paperwork in a methodical way.
• Discreet, details and clients-oriented, patient and willingness to learn new things.
• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.
• In depth knowledge of the broad range of migration related subject areas dealt with by the Organization.
• Knowledge of UN and bilateral donor programming.
• Knowledge of financial rules and regulations.
• Knowledge of International Public Sector Accounting Standards (IPSAS).
• Fluency in English and Khmer is required (oral and written).

Skills

• MS Word
• MS Excel
• MS PowerPoint
• Microsoft Outlook
• Oracle
• Financial Reporting
• Budget Management
• Petty Cash Management
• Payment Verification
• Resource Management
• International Public Sector Accounting Standards
• Financial Rules and Regulations
• Migration Subject Knowledge
• UN Programming Knowledge
• Bilateral Donor Programming
• Administrative Support
• Document Organization

Languages

English, Khmer