TEAM ASSISTANT, G3

The Team Assistant provides general office support services to ensure smooth functioning of the United Nations Information Centre in Cairo. Responsibilities include driving UN officials, maintaining vehicles, handling mail and documents, and performing various administrative duties.

Responsibilities

• Drive UNIC Director and visiting senior UN officials to and from official functions and events; provide transportation for other UNIC staff to official events, as needed.
• Transport, collect and deliver packages/items as required, including picking up pouches from the airport or other document pick-up points.
• Responsible for day-to-day maintenance of assigned vehicle; log official trips, daily mileage, fuel consumption, services, etc.
• Provide general office support services to help ensure the smooth functioning of an organizational unit.
• Review, record, route and/or process mail or other documents; gather pertinent background material; track and monitor follow-up action as required.
• Receive phone calls and visitors, respond to routine inquiries and information requests, including drafting routine written responses, or route to appropriate personnel for handling as required.
• Maintain files (both paper and electronic) and databases for work unit.
• Update and maintain large distribution lists; assemble documents, reports and other materials for global dissemination, where possible using electronic formats; coordinate courier services.
• Perform a variety of administrative duties (e.g., meeting organization, reservations, office supply and equipment orders, etc.), including preparing and/or processing administrative requests/documents (expense claims, vouchers, visa applications, etc.).
• Photocopy a variety of documents and other materials.
• Operate and maintain a variety of office equipment in the performance of basic office functions, e.g., photocopier, facsimile, printer, scanner, etc.
• Perform other duties as assigned.

Requirements

• A high school diploma or equivalent is required.
• A minimum of two years of relevant experience in general office support, public communications support or related area is required.
• Experience as a driver with a safe driving record is required.
• Experience using Microsoft Word and Microsoft Excel is desirable.
• Experience providing support to an office in the United Nations Common System or similar international organisations is desirable.
• English and Arabic language proficiency is required: English at UN Level II for reading, writing, listening and speaking; Arabic at UN Level I for reading, writing, listening and speaking.

Skills

• Office Support
• Public Communications Support
• Safe Driving
• Vehicle Maintenance
• Mail Sorting
• Document Management
• MS Word
• MS Excel
• United Nations Common System

Languages

English, Arabic