Governance Support Specialist (NAM Programme)

The Governance Support Specialist supports the NATO Airlift Management (NAM) Programme and the Strategic Airlift Capability (SAC) Boards and Committees, handling governance matters and administrative tasks related to NATO Support and Procurement Organisation (NSPO). The role involves coordination, document management, stakeholder liaison, and financial monitoring to ensure effective governance and alignment with NATO's strategic priorities.

Responsibilities

• Provide context analysis to the Senior Governance Officer (NAM Programme) on SAC/NAM governance matters.
• Assist in developing guidelines for the format, accuracy and quality of documents submitted to the SAC Steering Board (SB), the NAM Programme Board (PB) and their subordinate bodies.
• Organise and support SAC SB/NAM PB meetings and related social events.
• Arrange travel and meeting schedules.
• Serve as Secretary of the SAC Personnel Conference in the absence of the Senior Governance Officer.
• Deputise secretariat functions as required.
• Ensure timely and accurate input, distribution and follow-up of all documents related to the SAC SB, NAM PB and their subordinate bodies.
• Produce and maintain tools to track the implementation of SAC SB/NAM PB decisions.
• Maintain effective follow-up mechanisms for correspondence and documentation.
• Support preparation of standardized documentation and maintain the governance document index.
• Assist the Senior Governance Officer in liaising with key stakeholders of the SAC/NAM Programme, including Chairpersons, Nations, senior management from the NAM Programme Office and the Heavy Airlift Wing.
• Respond to queries from SAC/NAM national representatives and NATO Support and Procurement Agency (NSPA) staff to ensure procedures are observed.
• Liaise with NSPA and Programme Office personnel to ensure document consistency, accuracy and timely provision.
• Monitor NSPO Secretariat expenditures related to NAM Programme activities and work in close coordination with the NSPO Budget Fund Manager on the administration of the NAM-related budget.
• Perform any other related duty as assigned.

Requirements

• Have a general education at least to secondary level.
• Have at least 6 years of experience in administration/secretariat duties.
• Possess excellent written and verbal communication skills.
• Demonstrate sound judgement when communicating with personnel at all levels, including senior military and civilian officials.
• Possess minimum levels of NATO’s official languages (English/French): V (“Advanced”) in one; I (“Beginner”) in the other.
• Experience providing governance and administrative support within an international and multicultural organisation is an advantage.
• Knowledge of Microsoft SharePoint administration is an advantage.
• Experience supporting budget preparation and monitoring is an advantage.

Skills

• Administration Duties
• Secretariat Duties
• Written Communication
• Verbal Communication
• Judgement in Communication
• Governance Support
• Administrative Support
• International Organization Experience
• Multicultural Organisation Experience
• SharePoint Administration
• Budget Preparation
• Budget Monitoring
• Document Management
• Stakeholder Liaison
• Financial Monitoring

Languages

English, French