HR Officer Kenya

The HR Officer Kenya supports the Country Office HR function by providing strategic and operational guidance on staffing, employee relations, recruitment, payroll administration, and compliance with HR policies and statutory obligations. The role involves collaboration with various teams to ensure effective workforce planning, talent acquisition, and staff welfare programs.

Responsibilities

• Support the Country Office HR function, providing strategic and operational guidance on staffing, employee relations, grievances, and disciplinary processes.
• Work closely with Programme Managers to review and strengthen contingent workforce recruitment SOPs, providing HR and legal guidance on contractual engagements.
• Oversee end-to-end recruitment and talent acquisition processes aligned with approved workforce plans.
• Design and implement structured onboarding and orientation programs for new hires.
• Oversee interim and annual HR audits and compliance reviews, ensuring timely follow-up and closure of corrective actions.
• Coordinate and facilitate partner onboarding and training on policies, procedures, compliance, and operational guidelines.
• Manage payroll administration in collaboration with Finance, ensuring accuracy, timeliness, and statutory compliance.
• Oversee benefits administration including medical insurance, WIBA, pension schemes, and contract renewals for HR-related consultancies and service providers.
• Collaborate with HR partners and Regional HR Managers to discuss critical HR tasks and improvements.
• Provide strategic and operational support on workforce planning and recruitment of critical talent.
• Assist in planning, coordination, and administration of staff training and capacity-building initiatives.
• Provide administrative and logistical support for staff welfare programs and initiatives.
• Coordinate and monitor staff clearance processes for exiting employees.
• Manage new staff onboarding process and ensure proper induction.
• Manage HR administrative functions including maintaining personnel files and HR records.
• Support implementation and monitoring of staff performance management cycle.
• Manage registration and onboarding of new national employees into the NRC People System.
• Provide guidance on labour law requirements, HR policies, and statutory obligations, and support compliance initiatives.
• Ensure timely payment of statutory deductions and payroll check off remittances.
• Perform any tasks delegated by the line manager including partner support.

Requirements

• Bachelor's Degree in Human Resource Management or a related field from a recognized institution.
• Certified Human Resource Professional (CHRP) qualification or a Higher Diploma in Human Resource Management.
• Minimum of five (5) years of progressive experience in Human Resource Management, preferably within an international NGO, humanitarian, development, or recovery context.
• Demonstrated experience in the use of Human Resource Management Information Systems (HRMIS), with strong proficiency in payroll administration, statutory deductions, and remittances.
• Previous experience working in complex, dynamic, and volatile operational environments, with the ability to adapt to changing priorities and circumstances.
• Solid understanding of HR policies, procedures, employment legislation, and HR best practices.
• Membership in good standing with the Institute of Human Resource Management (IHRM), Kenya.
• Strong self-awareness and understanding of own competencies, strengths, and areas for professional development.
• Excellent communication and interpersonal skills, with a high level of proficiency in both written and spoken English.
• Strong organizational, analytical, and problem-solving skills, with the ability to maintain confidentiality and handle sensitive information professionally.

Skills

• Human Resources Management
• Certified Human Resource Professional
• Human Resource Management Information Systems
• Payroll Administration
• Statutory Deductions
• Employee Relations
• Recruitment
• HR Policies and Procedures
• Employment Legislation
• Workforce Planning
• Talent Acquisition
• Staff Welfare Programs
• HR Compliance
• Organizational Skills
• Analytical Skills
• Problem Solving
• Confidentiality Management
• Communications Skills
• Interpersonal Skills

Languages

English