Monitoring & Knowledge-Management Officer

The Monitoring & Knowledge-Management Officer will design and implement the project monitoring and knowledge management system for a new Development Cooperation project funded by the European Commission. The role supports coordination among implementing organizations, facilitates joint reporting, and supports planning and coordination of evaluations, contributing to the ILO's function as Convening Agent for the programme.

Responsibilities

• Provide joint support to all five implementing organizations by delivering technical inputs in planning, monitoring and knowledge-management ensuring a harmonized, result-based gender-responsive and donor compliant approach to monitoring, learning and knowledge-sharing across the joint programme.
• Develop, implement and oversee the joint project monitoring framework, in close coordination with the five implementing partners and in line with EC requirements, ensuring the systematic integration of gender equality, non-discrimination and intersectionality.
• Collect information from the implementing organizations’ contact point, conduct data-quality check, maintain and administer the joint monitoring database, and analyse and aggregate findings for donor reporting and evaluations.
• Consolidate information from implementing partners and prepare joint technical progress reports and a final technical report for submission to the donor, ensuring accurate reporting on implementation progress, challenges, adaptations, and results achieved against the project logframe and indicators, with due consideration to gender, age, and other relevant diversity aspects.
• Develop, harmonize, conduct and validate data collection tools, data analysis plans, surveys and reporting templates to ensure consistency and comparability and the collection of disaggregated data, including sex-disaggregated data and gender-sensitive indicators.
• Train the project team across implementing organizations in the implementation of the monitoring system as a management, learning, accountability and reporting tool, including capacity-building on gender-responsive monitoring, evaluation and reporting.
• Document outcome, baseline and endline studies.
• Track project performance based on relevant indicators to support effective project management and reporting and flag implementation challenges or opportunities for adaptive management, including on gender.
• Ensure compliance with EC reporting systems and requirements by collecting and inputting information in relation to project indicators and progress achieved towards project targets in the EU OPSYS system in coordination with all implementing partners and in accordance with EC guidelines and deadlines.
• Develop and implement a joint knowledge-management strategy across the five implementing organizations, including identifying, recording and disseminating evidence-based lessons learned, good practices, and impact stories, ensuring knowledge products meet EC visibility, communication and learning requirements.
• Develop knowledge-sharing modalities for regular exchange amongst partner organizations and implementing partners.
• Incorporate learning and knowledge exchanges into project workflows and activities, both amongst the project team and implementing partners.
• Develop and implement a mechanism to enhance the knowledge-management function on RBC among key stakeholders within target countries and at the sub-regional and regional levels, including governance, knowledge transfer and electronic accessibility beyond the life of the project.
• Promote gender equality and non-discrimination as cross-cutting principles in all aspects of the project, including planning, implementation, monitoring, evaluation, reporting and knowledge management.
• Prepare the ILO’s contribution to the joint project reporting and dedicate 20% of time to document the outcomes of the project under the ILO mandate, including collecting information from ILO project staff members and tracking progress.
• Collect good practices and information on project results produced by the ILO, emphasizing gender-related results.
• Support the carrying out of project evaluability assessments and evaluations as per the ILO EVAL policy.

Requirements

• Advanced level university degree (Master’s or equivalent) in evaluation, economics, social sciences, international development, statistics or related field.
• A first-level university degree (Bachelor’s or equivalent) in one of the aforementioned fields with an additional two years of relevant experience will be accepted in lieu of an advanced university degree.
• At least five years of relevant professional experience in an M&E position responsible for implementing M&E activities of development projects.
• Experience related to the implementation of project financed by the European Commission would be an asset.
• Experience in planning and managing various studies: such as baseline studies, case studies, good practices and gender/diversity-related studies.
• Experience in strategic planning and performance measurement, including indicator design, target setting, reporting, database management, and developing M&E and/performance monitoring plans.
• Experience in designing and administering data collection tools, conducting data entry, data cleaning, data processing and analysis.
• Experience using at least one quantitative data software (Excell, PowerBi, SPSS, etc.) and at least one qualitative data analysis tool (N-Vivo, QDA-Maner, Atlas, etc.)
• Experience in gender-responsive monitoring and evaluation and familiarity with EC and ILO gender equality, RBM and Evaluation policies.
• Experience with data quality assessments and oversight.
• Excellent command of English.
• A working knowledge of French will be an asset.
• Proven success in designing, implementing, and operating project M&E systems from project initiation to closeout stages.
• Experience developing and refining data collection tools.
• Experience with data quality assessments and oversight.
• Excellent drafting skills.
• Good computer skills in Word, Excel and PowerPoint.
• Ability to work in a team and good interpersonal relations.
• Ability to work under time pressure and meet deadlines.
• Ability to work independently with a minimum of supervision.
• Ability to work in a multicultural environment and to demonstrate gender-sensitive and non-discriminatory behaviour and attitudes.

Skills

• Monitoring and Evaluation
• Project M&E Implementation
• Strategic Planning
• Performance Measurement
• Indicator Design
• Target Setting
• Reporting
• Database Management
• M&E Planning
• Data collection tool design
• Data Entry
• Data Cleaning
• Data Processing
• Data Analysis
• Quantitative Data Software
• Qualitative Analysis
• Gender-Responsive M&E
• Data Quality Assurance
• Drafting Skills
• MS Word
• MS Excel
• MS PowerPoint

Languages

English, French