Programme Support Specialist

The Programme Support Specialist will provide programme support and coordination to the operations of the IT Strategic Sourcing, Planning & Control group within the IT Division. The role involves supporting operations, budget, administration, procurement activities, and financial reporting to ensure effective programme implementation.

Responsibilities

• Provide timely and efficient operations, budget and administration support to the implementation of programme and projects activities, coordinating the activities in this area.
• Develop financial statements functional to management meetings allowing strategic decisions, suggesting possible improvements where needed.
• Coordinate the Annual internal financial planning exercise, in close collaboration with the related ITSSPC Officer.
• Assist related ITSSPC officer in the preparation of periodic and ad hoc financial reports.
• Coordinate the development and update of reports covering all IT Planning and Control group areas and important reviews of the internal financial system, both using also Powerbi tool.
• Implement effective internal control mechanisms to ensure adequate performance of a client-oriented financial management system.
• Support in handling procurement activities and processes in line with divisional and organizational needs.
• Monitor projects plans, delivery and resource schedules.
• Coordinate internal financial activities, accounting adjustments and back-charges as necessary, review payment requests and invoices from suppliers.
• Provide reports on the administrative activities performed.
• Actively contribute to service definitions and internal process and procedures improvements.
• Liaise with relevant collaborating departments on matters related to contracts, payments and financial activities.
• Contribute to other programme support, financial related and sourcing processes.
• Perform any other duties as required.

Requirements

• Advanced university degree from an institution recognized by the International Association of Universities (IAU)/UNESCO in Management, Law, Social science, International relations or closely related discipline; Consultants with a bachelor's degree need two additional years of relevant professional experience.
• For PSAs: University degree or relevant professional experience in Management, Law, Social science, International relations or closely related discipline.
• At least 3 years of relevant experience in programme support, administrative and/or ICT Contracts area.
• Working knowledge (level C) of English, French or Spanish.
• Experience and knowledge in programme support, administration and financial support area.
• Experience and knowledge in ICT area is an asset.
• Experience in an international/multicultural organization is desirable.
• Knowledge of FAO Administrative and Financial Rules is desirable.
• Knowledge of FAO associated tools (e.g. GRMS, iMIS) is desirable.
• Knowledge of Ms Excel and Powerbi is a strong asset.
• Relevant experience in similar support related position.
• Knowledge of one of the other FAO official languages is an asset.
• Candidates should adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency.

Skills

• Programme Support
• Administrative Support
• Financial Support
• ICT Contracts
• Budget Management
• Procurement Operations
• Financial Reporting
• FAO Administrative Rules
• FAO Financial Rules
• GRMS
• iMIS
• Excel
• Power BI
• International Organization Experience
• Programme Coordination

Languages

English, French, Spanish