Logistics Officer (Port Operations)

The Logistics Officer (Port Operations) manages complex port operations in Haiti, ensuring efficient handling of humanitarian cargo through ports and coordinating customs clearance, shipping management, and multimodal transport. The role involves supervising port activities, managing customs compliance, coordinating logistics, and optimizing costs and risks related to port operations.

Responsibilities

• Supervise the arrival of vessels carrying humanitarian cargo.
• Plan the offloading, handling, and temporary storage of shipments.
• Coordinate bagging and repackaging of food commodities, if required.
• Ensure compliance with port free-time limits to avoid demurrage and storage fees.
• Monitor vessel allocation and plan dispatches to warehouses and destination countries.
• Oversee customs clearance processes and anticipate potential bottlenecks.
• Ensure compliance with Haiti customs regulations, including tax exemptions and fiscal facilities for NGOs and humanitarian organizations, import/export procedures, applicable taxes and duties for different commodity categories.
• Manage relationships with freight forwarders and customs authorities to expedite clearance formalities.
• Identify challenges related to customs restrictions, import licenses, and duty suspension regimes.
• Ensure proper handling and follow-up of customs documentation, including exemption certificates, customs declarations, and shipping documents (B/L, FBL, AWB).
• Manage the incoming upstream pipeline and provide optimal advises.
• Oversee multimodal transport based on operational constraints.
• Ensure synchronization between port operations, warehouse storage, and inland and overland transportation.
• Negotiate and monitor contracts with transport providers and operators.
• Implement tracking tools to enhance cargo visibility and traceability.
• Identify and anticipate customs and logistics risks (administrative delays, port congestion, price fluctuations).
• Develop strategies to reduce costs related to demurrage, storage, and transit.
• Work with financial teams to optimize cash flow linked to tax payments, fees, and customs guarantees.
• Ensure rigorous management of contracts and financial commitments related to shipping and customs clearance.
• Demonstrated ability to supervise and coordinate the team of ports and custom operations, ensuring effective task allocation and performance delivery.
• Perform any other related logistics tasks as required by the service.

Requirements

• University degree in Logistics, Supply Chain, Administration, Business Management or related field is required.
• At least 1 year of post graduate professional experience in port operations, shipping, or customs clearance in Haiti.
• Additional years of relevant experience are highly desirable.
• Strong prioritization and decision-making skills under pressure.
• Excellent diplomatic and negotiation abilities with stakeholders.
• Proactive approach in anticipating administrative and customs bottlenecks.
• Leadership and ability to work in a multicultural environment.
• Professional proficiency in French, with a very good command of English is required.
• Fluency in Haitian Creole is essential.

Skills

• Port Operations
• Shipping Management
• Customs Clearance
• Supply Chain Management
• Logistics Coordination
• Multi-modal Transportation
• Customs Compliance
• Cost Optimization
• Risk Management
• Stakeholder Negotiation
• Decision-Making Under Pressure
• Administrative Management
• Leadership in Multicultural Settings
• French Proficiency
• English Language Proficiency
• Haitian Creole Proficiency

Languages

French, English, Haitian Creole