Accounts Payable Associate

The Accounts Payable Associate operates under the supervision of the National Treasury Officer within the GSSC payment processing framework. The role involves executing payment runs, coordinating with various offices to ensure timely payments, maintaining compliance with treasury procedures, and supporting audit processes.

Responsibilities

• Execute approved electronic payment runs in the treasury and banking systems in accordance with established GSSC payment schedules, workflows, and internal controls.
• Prepare and process Payment Processing Requests (PPRs) based on validated and approved transmittals received from the GSSC Accounts Payable unit.
• Monitor payment execution status and follow up on pending, rejected, or failed transactions, coordinating corrective actions as required.
• Perform GL Reviews as required.
• Act as the Treasury payment processing counterpart to the GSSC Accounts Payable – Invoice Processing unit by coordinating on validated payment batches, resolving payment-related queries, and ensuring timely execution of approved payables.
• Communicate discrepancies, incomplete documentation, or payment execution constraints to the GSSC Accounts Payable unit prior to processing.
• Coordinate with Regional and Country Offices prior to scheduled payment runs to confirm payment readiness, including availability of sufficient bank balances and authorized signatories.
• Communicate payment schedules, cut-off timelines, and approval requirements to Regional and Country Offices to support timely authorization of payments.
• Escalate identified liquidity constraints, signatory availability issues, or other risks that may delay payment execution to the supervisor for appropriate action.
• Ensure all payment processing activities comply with established treasury procedures, internal control requirements, and segregation of duties principles.
• Maintain accurate records and supporting documentation for payment transactions to support audit reviews and internal reporting.
• Report control breaches, unusual transactions, or recurring processing issues to the supervisor for review and resolution.
• Manage GSSC mailbox. Respond to routine queries/requests sent to the mailbox in accordance with established procedures.
• Provide timely and professional responses to payment-related inquiries from Regional Offices, Country Offices, and internal stakeholders within the agreed GSSC service delivery standards.
• Contribute to continuous improvement of payment processing workflows by identifying recurring issues and proposing process enhancements.
• Perform other related duties as maybe required by GSSC.

Requirements

• Bachelor’s degree in Accounting, Finance, or a related field from an accredited academic institution with three (3) years of relevant professional experience; or High School diploma with five (5) years of relevant experience.
• Work experience in the field of treasury or finance; experience in the banking industry is a distinct advantage.
• Knowledge of online banking systems and/or Oracle/or other ERP systems plus generally accepted accounting principles and internal controls.
• Computer literacy including proficiency in MS Office applications.
• Good analytical and problem-solving skills.
• Commitment, efficiency, flexibility, self-motivation, creative thinking and strong organizational skills.
• Ability to work effectively and harmoniously within a team of colleagues from varied cultures and professional backgrounds.
• Excellent written and verbal communication skills in English.

Skills

• Accounts Payable Processing
• Treasury Operations Oversight
• Payment Processing
• Banking Industry Knowledge
• Online Banking Systems
• Oracle ERP
• ERP Systems
• Generally Accepted Accounting Principles
• Internal Controls
• Microsoft Office Suite
• Financial Analysis
• Audit Support
• Organizational Skills
• Problem Solving
• Written Communication
• Verbal Communication

Languages

English