Project Assistant

The Project Assistant will support the implementation of the project Training, Assistance and Territorial Support for the Efficiency of Assisted Voluntary Returns (AVRR) in Italy. The role involves assisting in project activities, coordination with stakeholders, data management, and reporting to ensure effective delivery of AVRR counselling services.

Responsibilities

• Assist the Project Manager in the day-to-day implementation and follow-up of project activities related to AVRR counselling services, including providing operational support to AVRR staff deployed across the national territory.
• Assist the Project Manager in organizing meetings and trainings sessions for local stakeholders aimed at promoting and disseminating AVRR option and support coordination with local actors and institutional stakeholder involved in AVRR procedure and counselling activities.
• Support the collection, verification and organization of data and information related to counselling activities and the profiles of AVRR beneficiaries, and assist in maintaining and regularly updating project files, databases and monitoring tools.
• Assist in the preparation of narrative and statistical reports, briefing notes, presentations and other project documentation.
• Support the dissemination and operational use of project tools, guidance materials and AVRR training resources.
• Contribute to verifying compliance with IOM procedures/guidelines, project requirements and reporting obligations.
• Perform any other duties as may be assigned by the supervisor.

Requirements

• University degree in International Relations, Law, Social, Political or Economic Sciences, Social Work, Migration or Development Studies, or a related field from an accredited academic institution with two years of relevant professional experience; or High School diploma, with four years of relevant professional experience.
• Working experience in the migration sectors, with a particular focus on vulnerable migrants.
• Demonstrated experience in supporting coordination with institutional stakeholders, local authorities and territorial service providers, particularly in the field of migration, is highly desirable.
• Previous working experience in AVRR counselling is considered an asset.
• Strong organizational and coordination skills.
• Good communication and interpersonal skills.
• Ability to work effectively in a multicultural and multidisciplinary environment.
• Ability to liaise with institutional stakeholders, local service providers and partner organizations.
• Good drafting and reporting skills.
• Attention to detail and ability to manage multiple tasks simultaneously.
• Ability to work under pressure and meet deadlines.
• Good knowledge of Microsoft Office applications, particularly Excel, Word and PowerPoint.
• Capacity to handle sensitive information with confidentiality and professionalism.
• Strong teamwork and problem-solving skills.
• Fluency in Italian and English (oral and written) is required.
• Knowledge of additional languages is considered an asset.

Skills

• Migration Sector Knowledge
• AVRR Counselling
• Stakeholder Coordination
• Local Health Authority Liaison
• Organizational Skills
• Coordination Skills
• Report Writing
• Drafting Skills
• MS Excel
• MS Word
• MS PowerPoint
• Data Management
• Confidential Information Handling
• Multicultural Environment Experience
• Multidisciplinary Team Collaboration
• Deadline Management

Languages

Italian, English