Procurement Specialist

The Procurement Specialist provides and coordinates day-to-day procurement operations activities of the regular programme and various projects, ensuring compliance with FAO rules and procedures. The role includes procurement planning, contract management, vendor coordination, and providing procedural guidance within the FAO Representation in Iran.

Responsibilities

• Perform operational functions relating to the procurement processes of the regular programme and various projects including preparation of documents, issuance of tenders, evaluation of bids, follow-up with suppliers, attendance at tender opening panel, issuance of purchase orders, drafts amendments and/or renewals to contracts and service orders under guidance.
• Review purchase requisitions, orders, contracts and tenders to ensure completeness and conformity with FAO rules and procedures.
• Act as Buyer for purchase of Goods ensuring delivery, inspection, and receipt issuance.
• Act as Quality Assurance Specialist for Letters of Agreement (LoA) ensuring compliance with FAO policies and procedures.
• Maintain and monitor database records related to procurement actions, tenders, and contracts; coordinate collection of statistical information.
• Prepare, review and analyze periodic monitoring reports and make recommendations.
• Handle and coordinate procurement correspondence and documentation; draft procurement correspondences with suppliers and internal offices.
• Participate in procurement-related meetings with suppliers and FAO personnel.
• Support knowledge building and sharing on procurement processes and IT applications including e-tendering tools.
• Review current processes and recommend improvements to purchasing systems and procedures.
• Map FAO’s procurement business processes and elaborate content and control of procurement workflows.
• Provide researched information for contract strategy and strategic procurement including tendering, contract management, sourcing strategy, supplier selection and evaluation, and quality management.
• Prepare master procurement plan and implement, monitor and report its implementation.
• Organize procurement processes including RFQs, ITBs or RFPs, receipt and evaluation of bids, negotiation of contract conditions in compliance with FAO rules.
• Prepare purchase orders and contracts in and outside GRMS; submit vendor requests to AP-Services.
• Implement internal control system ensuring purchase orders are properly prepared and dispatched; conduct corrective actions as needed.
• Develop and update supplier database; implement supplier selection and evaluation for poor performance.
• Organize procurement training for Representation personnel.
• Perform other duties as required.

Requirements

• University degree in business administration, finance, commerce, economics or related fields.
• Five years of experience in procurement-related activities or experience in business administration or supply chain management.
• Working knowledge (Level C) of English and local language (Farsi).
• National of the Islamic Republic of Iran.
• Thorough knowledge of the essential elements of transactions.
• Extent and relevance of experience in public sector procurement.
• Good knowledge of the MS Office package, Internet and office technology equipment.
• Extent of knowledge of procurement-related rules and processes.
• Ability to guide/coordinate staff providing a wide range of services and to analyze situations accurately, take effective action and carry out instructions with minimum supervision.
• Customer service orientated, initiative, good planning and organizational skills, ability to establish priorities, standards and deadlines.

Skills

• Public Sector Procurement
• Procurement Planning
• Contract Management
• Implementation Coordination
• Procurement Rules and Processes
• Business Administration
• Supply Chain Management
• Microsoft Office Suite
• Office technology equipment
• Transaction Knowledge
• Staff Coordination
• Customer Service Orientation
• Organizational Planning Skills

Languages

English, Farsi