Human Resources Assistant

The Human Resources Assistant provides general recruitment and onboarding support and ensures implementation of formulated work plans and daily work within the Administration and Human Resources Management division of the African Union.

Responsibilities

• Assist in the follow-up on the activities of the division.
• Provide support in implementation of programs, policies and procedures within the division.
• Assist in conducting analysis and generate accurate reports in a timely manner for the respective Unit/Division and AU’s internal use.
• Provide support to senior officers in setting the overall direction of a relevant policy area.
• Participate in the organisation of relevant meetings, congresses and conferences with stakeholders.
• Assist in engagement with relevant mid-level stakeholders and develop relationships as may be delegated.
• Support the promotion of the activities of the Division including preparing leaflets, guidelines and fact sheets.
• Provide technical support to internal and external stakeholders.
• Draft and define approaches, formulating Standard Operating Procedures, policies, guidelines and tools used in short listing, interviewing and selection of staff.
• Monitor and evaluate the effectiveness of related guidelines, HR rules, regulations practices and procedures, and recommend revisions to the Unit where necessary.
• Provide support in the development of the yearly recruitment plan and contribute to the recruitment process.
• Ensure compliance to established recruitment practices and staff regulations and rules at all recruitment processes.
• Draft job openings in consultation with hiring managers/HRBP, ensuring that the evaluation criteria and responsibilities are in line with the approved documents.
• Publish vacancies on AU website and subscribed social media platforms (LinkedIn, twitter and Facebook).
• Closely monitor vacancy announcements and applications to ensure timely recruitment.
• Assist in coordinating shortlisting and interview activities using the Success Factor for candidate’s list generation and scoring.
• Participate in recruitment activities and provide support to the panel members and candidates as required.
• Seek approval for appointments and ensure creation of contracts in SAP system, and prepare job offers to successful candidates.
• Perform any other HR related duties and assignments as may be assigned.

Requirements

• Bachelor’s degree in human resources management, Business Administration, Management, Public Administration, Marketing or other related fields.
• Minimum of 2 years of relevant work experience.
• Communication, report writing and presentation skills.
• Planning and organizational skills.
• Research and analytical skills.
• Interpersonal and negotiation skills.
• Ability to use Microsoft Office suite and AU computer software systems.
• Proven use of Application Tracking System (ATS) or knowledge of SAP SuccessFactors.
• Proficiency in one of the AU official working languages (French, English, Portuguese, Spanish, Swahili and Arabic) and fluency in another AU language(s) is an added advantage.

Skills

• Human Resources Management
• Recruitment Support
• Onboarding Support
• Report Writing
• Presentation Skills
• Organizational Planning Skills
• Research Skills
• Analytical Skills
• Negotiation Skills
• Microsoft Office Suite
• Application Tracking Systems
• SAP SuccessFactors

Languages

English