Project Assistant

The Project Assistant provides operational and administrative support for project and technical assistance implementation within the Energy Sector Division. The role supports project coordination and assists project teams in effective delivery of work, including document preparation, administrative support, and logistics coordination.

Responsibilities

• Support the preparation and processing of loan, technical assistance (TA), and project documents following ADB procedures, including compiling inputs, preparing tables and annexes, consolidating comments, and tracking document clearances and deadlines.
• Provide administrative and operational support for TA and project processing and implementation, including assistance with consultant recruitment, claims and contract administration, and preparation of routine reports.
• Prepare internal memos, meeting minutes, routine correspondence, and other standard documents, and log, distribute, and file these.
• Coordinate project-related logistics and administrative arrangements, including meetings, missions, travel, accommodation, scheduling, and follow-up on required documentation and clearances.
• Maintain accurate project and TA records, trackers, databases, filing systems, and administrative documentation to ensure information is current, organized, and easily retrievable.
• Help prepare the Project Administration Manual and related appendices by gathering, organizing, and formatting data and supporting documents.
• Ensure that correspondence and documents for supervisors are prepared in compliance with ADB standards and styles based on Handbook of Style and Usage, and carefully check documents submitted for approval.
• Respond to routine queries, take accurate messages, and route requests promptly to the appropriate staff concerned.
• Help apply work area procedures, guidelines, and formats; support knowledge management activities; and provide back-up assistance to other operations assistants.
• Perform other responsibilities as assigned and reflected in your workplan.

Requirements

• Bachelor's degree in business administration, economics, social science or any other relevant discipline.
• At least 5 years of relevant professional experience providing administrative and operational assistance.
• Hands-on working experience supporting multilateral technical assistance, loan, and grant projects of similar institutions.
• Experience conducting background research to support well-defined assignments.
• Proficiency in the use of MS Office Suite (Excel, Word, Outlook, PowerPoint, SharePoint).
• Ability to work with ADB stakeholders, i.e., ADB staff, government officials and other development partners.
• Written and verbal proficiency in English and local language (as applicable)

Skills

• Administrative Assistance
• Operational Support
• Project Coordination
• Technical Assistance
• Loan and Grant Project Support
• Background Research
• Microsoft Office Suite
• Excel
• Word
• Outlook
• Power Point
• SharePoint Development
• Stakeholder Engagement
• Document Preparation
• Logistics Coordination

Languages

English