CO Finance Coordinator (Treasury and Accounting) - Aden (National Only)

The CO Finance Coordinator supports the Director of Finance in managing financial systems, accounting, treasury, banking, and payroll disbursement to ensure quality financial services in line with SCI policies. The role involves financial reporting, data quality management, bank account administration, and staff training within the Yemen Country Office.

Responsibilities

• Review the monthly payroll calculation sheet, process the payroll, prepare staff salary transfer letters, and send them to related banks.
• Review staff entitlement documents, verify the calculation, and prepare the check or bank transfer letter.
• Maintain the control accounts and ensure the balance is zero before the hard close.
• Check the debtor and creditor accounts and reconcile them.
• Monitor cash balance KPI and ensure having less than $100k balance at the end of each month.
• Prepare the monthly financial report (MFR), provide explanations for report items, have it signed, and save on the shared folder for the Global Team.
• Work with Finance Manager and Director of Finance to adjust coding errors for posted transactions when needed.
• Update staff on new SOFs and DRCs opened or closed in the system through sharing the Data Validation GLOSS sheet regularly.
• Ensure smooth and proper closeout of CO books monthly and by end of each month.
• Communicate and coordinate with Tax authority regarding income tax file, answer queries, and submit audited financial statements.
• Answer queries from RO or Centre related to finances.
• Identify weaknesses and drive continuous improvement.
• Coach, mentor, delegate appropriately, and provide developmental guidance to supervised staff where applicable.
• Assist in other tasks reasonably required by the Director of Finance.
• Review and check financial data in Agresso regularly by generating and reviewing Traffic Lights Report and Data Quality Assessment Report.
• Update monthly exchange rates for specific awards with donor rules for FX when needed.
• Serve as CO focal point for Agresso and communicate with Global Team, Centre, or FMS Support on issues.
• Be CO Finance ER Super User.
• Run invalid Timesheet Data Report monthly and ensure employees correct invalid codes before timesheet submission.
• Review Timesheet Summary Report (TSR01) to identify incorrect coding for awards and shared cost SOF before timesheets approval and salary allocation.
• Perform single account reconciliation for CO accounts and follow up on mistakes or payments.
• Process Salary Allocation to transfer salary and related employee costs to awards after review and approval.
• Generate EXP02 report, review charges to shared cost SOF, post corrections before hard close, and notify budget holders/line managers.
• Review charges to Premise SOF, post corrections before hard close, and notify budget holders/line managers.
• Recode unallowable costs to Non-Award Fund or compliant awards.
• Communicate and coordinate with banks regarding approval of bank accounts authorized signatories and answer queries.
• Manage and administer all bank accounts held in SCI name ensuring compliance with HO requirements.
• Maintain good relationship between CO and banks and supervise banking arrangements.
• Keep CO bank accounts authorized signatories list updated removing leaving staff and adding new ones.
• Collect cash needs from teams, prepare CO funds/cash requirement, and submit to treasury monthly.
• Manage CO bank accounts in different currencies ensuring adequate cash balance for monthly payments.
• Follow up SCI Centre monthly transfers to CO bank accounts and ensure recording in Agresso.
• Provide technical assistance, training, orientation, and support to finance staff on CO financial issues in Aden and Taiz.
• Conduct orientation and training sessions on Agresso and coding (ER/CAM) for finance and non-finance staff.
• Attend internal finance staff, Finance staff, and other relevant meetings.
• Attend Regional, Centre, and Member’s meetings as required.
• Be ready to respond to any natural disaster or emergency situation anywhere in Yemen.

Requirements

• Undergraduate degree in accounting/finance or equivalent, CPA/ACCA preferred.
• At least 4+ years of experience within the finance department of a national or international organization including experience with financial management in emergencies.
• Excellent analytical skills – the ability to analyse complex financial data and design and produce effective management information.
• Experience of budgeting and budget management.
• Understanding of financial systems and procedures.
• Familiarity with computerised accounting systems.
• Experience of computerised accounts packages, Excel, PowerPoint and Word.
• Strong communication and interpersonal skills.
• The highest level of integrity and commitment to preventing corruption.
• Ability to gather facts and data, scrutinise with ease, determine a logical solution and resolve issues with minimal supervision.
• Ability to manage a complex and diverse workload and to work to meet tight deadlines.
• Ability to contribute to a small, proactive team, motivating staff and working collaboratively with colleagues and providing support and advice as necessary.
• Willingness and ability to dramatically change work practices and hours, and work with incoming surge teams, in the event of emergencies.
• A full appreciation of the value of co-operation, both internationally and within a team environment.
• Understanding of Save the Children’s vision and mission and a commitment to its objectives.
• Commitment to Save the Children values.
• Written and verbal fluency in English and Arabic.
• Embed counter-fraud and ethical controls in all operational processes, ensuring compliance with donor and legal requirements, while collaborating with Finance and Counter-Fraud teams to mitigate risks and conduct assessments for high-value programs.

Skills

• Financial Management in Emergencies
• Budgeting
• Budget Management
• Financial Analysis
• Financial Reporting
• Financial Systems
• Computerized Accounting Systems
• Accounts Software
• Excel
• Power Point
• Word
• Treasury Management
• Bank Account Management
• Payroll Disbursement
• Fraud Controls
• Ethics Compliance
• Risk Assessment
• Staff Training
• Data Quality Processes

Languages

English, Arabic