Human Resources Assistant

The Human Resources Assistant supports HR Officers and other Country Program staff with document workflow and implementing HR administration processes in accordance with Ukrainian legislation and corporate requirements. The role involves day-to-day HR administration and clerical support across the country in a shared services mode, operating in a hybrid work environment.

Responsibilities

• Perform day-to-day routine operations of the HR functions and duties across the Country Program.
• Provide clerical and administrative support.
• Compile and update employee records.
• Updating HR trackers (leave tracker, personal information, insurance, general employee, etc).
• Draft orders, employment agreements, other staff related documentation.
• Support HR Officers to deal with employee routine and transactional requests regarding human resources issues, rules, and regulations.
• Process document workflow required by Ukrainian legislation and in accordance with IRC Ukraine electronic filing system (employment contracts, service agreements, orders, letters, etc).
• Assist HR Manager with providing information for staff payroll (providing relevant data (absences, bonus, leaves, etc) and information regarding remuneration on service agreements.
• Process annual and other types of leaves.

Requirements

• 1+ years’ experience in human resources/ administration.
• Good communication and organizational skills.
• Advanced knowledge of MS Office.
• Advanced knowledge of clerical work and paperwork.
• Knowledge of labor legislation.
• HR software, databases, and management systems.
• English level – intermediate or pre-intermediate, fluency in Ukrainian.
• Bachelor’s degree in human resource management or social sciences (or related field).
• Experience in working with HRIS and databases.
• Familiarity with job boards.
• Desire to grow professionally with networking and ongoing training opportunities.

Skills

• Human Resources Administration
• Clerical Work
• Labor Legislation
• Microsoft Office Suite
• HR Software
• HRIS Management
• Database Management
• Job Boards
• Document Workflow
• Organizational Skills

Languages

English, Ukrainian