Study Groups Advisor

The Study Groups Advisor plans and implements activities to support ITU-D objectives, especially ITU-D Study Groups. The role involves coordinating study groups, managing resources, fostering partnerships, and ensuring effective communication and collaboration among stakeholders.

Responsibilities

• Coordinate overall functioning of ITU-D study groups to ensure effective use of resources and efforts and act as expert and secretary to one or more ITU-D study group(s) and related groups.
• Establish and maintain good relations with all categories of participants/delegates and partners in the work of the study groups to ensure the smooth flow of information between Member States, representatives of ITU-D Sector Members, Associates, and Academia and ITU.
• Explore and manage innovative working methods (e.g. collaborative tools, participatory content development, workshops, remote participation) to improve the services delivered to the membership.
• Contribute to the strategic planning of the BDT in collaboration with others in the PPS and across clusters, as appropriate.
• Continuously and consistently explore ways in which the study group products, activities and related processes can be improved, and develop new methodologies and tools to meet the needs of the membership.
• Take responsibility for the preparation and implementation of the BDT Operational Plan as far as study groups are concerned (identification and formulation of actions, key results, key performance indicators and assessments) based on which budget allocations are made.
• Manage the budget of study group(s).
• Assist the chair and rapporteurs of study group(s) in preparing and conducting their meetings, and in managing the work of the study group(s).
• Assist the Secretary to the study group plenary meetings as well as committees and working groups of ITU-D conferences and other events as required.
• Review and study all contributions and documents received and consult with submitting ITU members as required; decide on their treatment referring to their authors and ensuring that they have been fully coordinated within the BDT as required; and ensure their approval, release and distribution to study group chair, rapporteurs and others concerned.
• Manage the process through which study groups’ documents are approved for publication.
• Draft documents (reports, liaison statements, questions, recommendations, etc.) for consideration by the chair of ITU-D study group(s).
• In close collaboration with BDT focal points, ensure the technical accuracy and comprehensiveness of these documents.
• Prepare reports to TDAG and WTDC on the study groups’ activities and any other matters that fall within the responsibility of the study group(s).
• Manage the outputs and follow-up of meetings on behalf of the study group chair; call upon relevant BDT focal points to provide expert opinions within the terms of reference of the ITU-D study group(s) and ensure liaison with other study groups in the two other Sectors on subjects of mutual interest.
• Liaise with other ITU-D, ITU-T and ITU-R study groups and other groups and organizations on subjects of mutual interest.
• Identify opportunities and establish frameworks for collaboration, interaction and partnerships.
• Develop and implement strategies and actions to promote partnerships and mobilize resources for the successful implementation of ITU-D study groups in close cooperation and coordination with others in the PPS, other Departments in BDT, other Bureaus, and General Secretariat and ITU regional/area offices.
• Contribute to the preparation of documents to ITU-D TDAG, WTDC, Council, Plenipotentiary Conferences and other meetings relating to ITU-D study group(s).
• Contribute to fostering awareness, engagement, and participation in the work of the ITU-D Study Groups.
• Organize onboarding and orientation sessions for new delegates; support the organization of public workshops and other knowledge-sharing events held in conjunction with Study Group and Rapporteur Group meetings; and develop communication and promotional materials related to Study Group activities in close collaboration with the BDT Communications Team.
• Maintain and regularly update the ITU-D Study Group website and online platforms, ensuring that information, documents, meeting schedule, outcomes and other relevant resources are accurate, timely, and accessible to members.
• Manage the provision of fellowships, interpretation and translation services for Study Group meetings, workshops, and related activities, working closely with relevant ITU departments and services to ensure effective and timely delivery.
• Manage staff in the Study Group Service.
• Any other additional related activities that may be required to ensure the success of the team.

Requirements

• Advanced university degree in law, economics, business administration/management, Information Technology, International development, finance, telecommunication/ICT policy and/or engineering, computer science, or related fields, OR education in a reputed college of advanced education, with a diploma of equivalent standard to that of an advanced university degree in one of the above fields.
• For internal candidates a first university degree in one of the fields above in combination with ten years of qualifying experience may be accepted in lieu of an advanced university degree for promotion or rotation purposes.
• At least seven years of progressively responsible experience in telecommunication/ICT policy issues or closely related areas involving digital development, international policy coordination, stakeholder engagement, and multilateral cooperation, including at least three at the international level.
• Experience in supporting international expert groups, inter governmental bodies, policy discussions, and the preparation of technical and policy documents is desirable.
• A Doctorate in a related field can be considered as a substitute for three years of working experience.
• Knowledge of one of the six official languages of the Union (Arabic, Chinese, English, French, Russian, Spanish) at advanced level and knowledge of a second official language at intermediate level.
• Knowledge of a third official language would be an advantage.
• Under the provisions of Resolution No. 626 of the Council, a relaxation of the language requirements may be authorized in the case of candidates from developing countries: when candidates from such countries possess a thorough knowledge of one of the official languages of the Union, their applications may be taken into consideration.

Skills

• Telecommunication Policy
• ICT Policies Development
• Digital Development
• International Policy Coordination
• Stakeholder Engagement
• Multilateral Cooperation
• Supporting Expert Groups
• Intergovernmental Body Support
• Policy Document Development
• Technical Document Development
• Resource Management
• Partnership Development
• Study Group Coordination
• Advanced Language Proficiency
• International Collaboration

Languages

Arabic, Chinese, English, French, Russian, Spanish