Supply Chain Assistant

The Supply Chain Assistant supports the Supply Chain Officer in procurement, inventory management, fleet coordination, and ensuring compliance with IRC policies to maintain uninterrupted program activities in Nowshera office.

Responsibilities

• Assist SC Officer in processing Purchase Requests (PRs) and Purchase Orders (POs) for Nowshera office.
• Assist in processing supply requisitions, track and follow-up on its status to ensure uninterrupted program activities.
• Collect and compile quotations from vendors as per procurement guidelines.
• Support bid analysis and vendor selection under supervisor guidance.
• Ensure proper documentation of procurement files in line with IRC compliance standards.
• Assist in managing store operations, including receiving, storing, and issuing goods/supplies.
• Ensure accurate updating of stock cards and inventory records.
• Conduct regular stock counts and support periodic inventory audits.
• Ensure proper storage conditions and safety of goods.
• Maintain proper asset records and tagging in coordination with the Supply Chain Officer.
• Assist in asset verification and tracking of asset movements.
• Support in preparing asset reports and documentation.
• Assist in vehicle scheduling and coordination of transport requests.
• Support fleet management by maintaining vehicle logs and fuel records.
• Coordinate deliveries and ensure timely dispatch of materials to field locations.
• Maintain organized filing systems for all supply chain documents (hard and soft copies).
• Ensure compliance with IRC policies, donor regulations, and audit requirements.
• Liaise with program teams to understand procurement and logistics needs.
• Coordinate with vendors, suppliers, and service providers.
• Ensure timely communication of updates on supply chain requests and deliveries.
• Prepare SC reports when required.

Requirements

• Bachelor’s degree in supply chain management, Business Administration, Commerce, Logistics, Procurement, or a related field.
• 1-3 years of work experience of Supply Chain (Procurement, fleet and events management) with INGO/NGO will be preferred.
• Attention to detail and accuracy.
• Good communication and interpersonal skills.
• Ability to work under pressure and meet deadlines.
• Team-oriented with a proactive attitude.
• Integrity and compliance-minded approach.
• Professional level speaking, reading, and writing in English and Urdu.
• The ability to speak using sufficient, structured, and accurate vocabulary in formal conversation.
• The ability to use the language to satisfy professional needs.
• Flexible and highly motivated; able to handle pressure well and work effectively in diverse environments.

Skills

• Supply Chain Management
• Procurement
• Fleet Management Operations
• Event Management
• Inventory Management
• Compliance Monitoring
• UN Procurement Policies
• Supply Chain Coordination
• English Language Proficiency
• Urdu Language Proficiency

Languages

English, Urdu