Senior Protection Project Officer

The Senior Protection Project Officer provides administrative and operational support to the implementation of Protection and Empowerment programming. The role coordinates day-to-day project operations, liaises with stakeholders, supports procurement and logistics, maintains documentation, and ensures compliance with IRC policies and donor requirements.

Responsibilities

• Support the Protection and Empowerment Program in planning, coordination and implementation of program activities, working closely with local stakeholders, community groups and program teams to ensure timely and quality delivery.
• Maintain organized and up-to-date project filing and documentation system, ensuring all supporting documents are accurately archived and readily available for internal and donor compliance requirements.
• Provide day-to-day administrative and operational support to the Protection and Empowerment Program, including preparing purchase requests, tracking approvals, and facilitating the procurement of program supplies and materials.
• Develop and regularly update the project procurement plan, track the lead time and deliverables of equipment and materials, manage financial advances, and travel arrangements for staff and program participants.
• Serve as the primary liaison between the Protection and Empowerment team and Operations departments to ensure alignment on all administrative matters related to the program.
• Organize and provide logistical and administrative support for trainings, workshops, meetings, community events, and other program activities, including venue arrangements, participant coordination, material preparation, and activity documentation.
• Monitor and track program and office supply expenditures, ensuring spending remains aligned with approved budgets and complies with IRC policies and donor regulations.
• Identify operational bottlenecks and proactively coordinate with relevant teams to address implementation challenges and maintain project timelines.
• Coordinate and maintain effective working relationships with local authorities, community leaders, local organizations, civil society actors, and other relevant stakeholders to support program implementation and community engagement.
• Represent the Protection and Empowerment Program in coordination meetings, working groups, and stakeholder engagements as delegated by the supervisor.

Requirements

• A diploma or university degree in logistics, business administration, accounting, or a relevant field.
• Minimum of five years in a development organization, administration, or related field.
• Proficient in documentation management and coordination with various stakeholders.
• Strong interpersonal and communication skills.
• Ability to prioritize tasks, work under pressure, and meet competing deadlines in a fast-paced environment.
• Responsive to urgent requests and willing to travel frequently to field locations.
• Problem-solving skills and an understanding of working in a multicultural environment.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and online communication platforms such as Zoom or Microsoft Teams.
• Excellent oral and written communication skills in Thai, good command of English, and/or proficiency in Karen/Burmese is beneficial.

Skills

• Documentation Management
• Stakeholder Coordination
• Procurement Support
• Logistical Support
• Project Operations
• MS Word
• MS Excel
• MS PowerPoint
• Online Communication Platforms
• Zoom
• MS Teams
• Task Prioritization
• Deadline Management
• Multicultural Environment Experience
• Problem Solving
• Travel Coordination

Languages

Thai, English, Karen, Burmese